Administrative Support Professional

1 week ago


Noida, Uttar Pradesh, India International Forum for Environment, Sustainability & Technology (iFOREST) Full time
Job Overview:
iFOREST is a pioneering research and innovation organization dedicated to addressing pressing environmental challenges. We seek an exceptional Office Administrative Assistant to support our daily operations, travel coordination, and calendar management.

About iFOREST:
iFOREST is an independent not-for-profit entity that leverages regional priorities to accelerate environmental actions at the sub-national level. Our mission is to inform national policy and plans while strengthening international collaboration. To achieve this, we conduct evidence-based research, develop innovative solutions, convene stakeholders, and partner with various entities.

Responsibilities:
We require a highly organized and proactive individual to handle various tasks, including:
  • Communication & Correspondence Support
Communication & Correspondence:
  • Handle all incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Assist in scheduling meetings, appointments, and events.
Travel Management:
  • Coordinate domestic and international travel arrangements for team members, including flights, accommodations, and transportation.
  • Prepare detailed travel itineraries and ensure timely updates to travelers.
  • Handle travel-related expense reports and reimbursements.
Calendar Management:
  • Manage and organize schedules for team members using MS Outlook.
  • Schedule and coordinate meetings, ensuring no conflicts and adequate preparation time.
  • Set up reminders and notify relevant parties of changes to appointments or events.
Clerical Tasks:
  • Prepare reports, presentations, and other documents as requested.
  • Assist in data entry and maintaining up-to-date records.
  • Taking minutes during meetings and distributing them promptly.
Work Environment:
The successful candidate will work in a professional environment, supported by cutting-edge technology and collaborative team members. We offer a competitive salary package of up to 9 LPA, commensurate with experience. This role requires a strong educational background, excellent organizational skills, and proficiency in MS Office Suite. If you are passionate about making a difference in the field of environmental sustainability, we encourage you to apply.

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