Administrative Support Professional for iFOREST
6 days ago
We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at International Forum for Environment, Sustainability & Technology (iFOREST). This role will support daily administrative operations, travel coordination, and calendar management.
About the RoleThe ideal candidate will ensure the smooth functioning of the office while assisting team members and providing exceptional service to internal and external stakeholders. Key responsibilities include communication and correspondence support, travel management, calendar management, office management, clerical tasks, and general office support.
Key Responsibilities- Handle all communication of the CEO's office, incoming and outgoing correspondence, including emails, phone calls, and mails.
- Assist in scheduling meetings, appointments, and events.
- Coordinate domestic and international travel arrangements for CEO's Office & team members, including flights, accommodations, and transportation.
- Prepare detailed travel itineraries and ensure timely updates to travelers.
- Handle travel-related expense reports and reimbursements.
- Manage and organize schedules for CEO Office and team members using MS Outlook.
- Schedule and coordinate meetings, ensuring no conflicts and adequate preparation time.
- Set up reminders and notify relevant parties of changes to appointments or events.
- Graduation or equivalent.
- Diploma in Office Management, Secretarial Practices, or Travel Coordination.
- At least 2-4 years of proven experience as an Office Assistant or in a similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
- Expertise in managing travel arrangements and calendars using tools like MS Outlook.
- Familiarity with office equipment like printers, scanners, and telecommunication systems.
The estimated salary for this role is ₹9,00,000 per annum, commensurate with qualifications and experience. The role is based in Noida Sector 132.
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