Office Operations Coordinator

3 days ago


Noida, Uttar Pradesh, India International Forum for Environment, Sustainability & Technology (iFOREST) Full time
Job Summary

We are seeking an organized and detail-oriented Office Assistant to support daily administrative operations, travel coordination, and calendar management.

About iFOREST

iFOREST is an independent not-for-profit research and innovation organisation dedicated to identifying, promoting, and scaling up solutions for pressing environment-development challenges in India and other developing countries in Asia and Africa.

Key Responsibilities
  • Handle all communication of the CEO's office, including emails, phone calls, and mail.
  • Assist in scheduling meetings, appointments, and events.
Travel Management
  • Coordinate domestic and international travel arrangements for CEO's Office & team members, including flights, accommodations, and transportation.
  • Prepare detailed travel itineraries and ensure timely updates to travelers.
  • Handle travel-related expense reports and reimbursements.
Calendar Management
  • Manage and organize schedules for CEO Office and team members using MS Outlook.
  • Schedule and coordinate meetings, ensuring no conflicts and adequate preparation time.
  • Set up reminders and notify relevant parties of changes to appointments or events.
Office Management
  • Monitor and replenish office supplies, ensuring availability and managing inventory.
  • Coordinate with vendors for office maintenance, repairs, and service.
  • Ensure the office environment is clean, organized, and professional.
  • Maintain and organize office files, records, and documentation (physical and digital).
Clerical Task
  • Prepare reports, presentations, and other documents as requested.
  • Assist in data entry and maintaining up-to-date records.
  • Take minutes during meetings and distribute them promptly.
Remuneration and Work Details

Estimated salary: ₹9,00,000 per annum. Work location: Noida Sector 132.

Qualifications and Skills
  • Graduation or equivalent.
  • Diploma in Office Management, Secretarial Practices, or Travel Coordination.
  • At least 2-4 years of proven experience as an Office Assistant or in a similar role.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Expertise in managing travel arrangements and calendars using tools like MS Outlook.
  • Familiarity with office equipment like printers, scanners, and telecommunication systems.
Soft Skills
  • Excellent organizational and multitasking ability.
  • Strong written and verbal communication skills.
  • A professional demeanor with a positive attitude.


  • Noida, Uttar Pradesh, India Rockworth International Full time

    About Rockworth InternationalEstablished in Asia over 50 years ago, Rockworth International is a renowned manufacturer of premium office systems furniture.Our TeamWe have a dedicated team of 1,200 employees who work tirelessly to serve clients in 27 countries through a regional network of authorized dealers.A Global PresenceRockworth focuses on creating...


  • Noida, Uttar Pradesh, India International Forum for Environment, Sustainability & Technology (iFOREST) Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Office Coordinator to support daily administrative operations, travel coordination, and calendar management for our CEO's office.About iFORESTiFOREST is an independent not-for-profit research and innovation organisation dedicated to identifying, promoting and scaling up solutions for...


  • Noida, Uttar Pradesh, India exl Full time

    Job Title: Business Operations CoordinatorWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at EXL. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have experience in HR operations or a related field.About the Role:Coordinate the onboarding process for...


  • Noida, Uttar Pradesh, India Rockworth International Full time

    Company OverviewRockworth International is a leading manufacturer of quality office systems furniture with over 50 years of experience. The company has a dedicated team of employees and serves clients in various countries through a network of authorized dealers.About Rockworth's MissionThe company focuses on creating workspaces that enhance businesses by...


  • Noida, Uttar Pradesh, India International Forum for Environment, Sustainability & Technology (iFOREST) Full time

    About iFORESTiFOREST is an independent not-for-profit research and innovation organisation dedicated to addressing pressing environment-development challenges in India, Asia, and Africa.Our mission is to accelerate environmental actions at the sub-national level, inform national policy, and strengthen international collaboration. We conduct evidence-based...


  • Noida, Uttar Pradesh, India Accure Medical Pvt Ltd. Full time

    Job Title: Executive Office CoordinatorWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Accure Medical Pvt Ltd.About the Role:This is an excellent opportunity for a motivated individual to take on a challenging role in office administration, providing support to our Directors and other team members. As an...


  • Noida, Uttar Pradesh, India Sodexo Full time

    Job SummaryWe are seeking a highly organized and communicative Front Office Executive to join our team in Greater Noida. In this role, you will be responsible for coordinating work requests, collaborating with colleagues, and maintaining accurate records.Key ResponsibilitiesReceive and respond to all incoming calls, emails, and papers related to client...


  • Noida, Uttar Pradesh, India International Forum for Environment, Sustainability & Technology (iFOREST) Full time

    We are seeking an organized, detail-oriented, and proactive team member to support daily administrative operations. The ideal candidate will ensure the smooth functioning of the office while assisting team members and providing exceptional service to internal and external stakeholders.iFOREST is an independent not-for-profit research and innovation...


  • Noida, Uttar Pradesh, India Rockworth International Full time

    About Rockworth InternationalRockworth International is a renowned Asia-based manufacturer of premium Office Systems Furniture, boasting over five decades of experience. With a dedicated team of 1,200 employees and a vast regional network spanning 27 countries, the company prioritizes crafting workspaces that facilitate businesses by supporting individuals...


  • Noida, Uttar Pradesh, India HCLTech Full time

    About HCLTechWe are a leading global technology company with a strong commitment to innovation and excellence. Our goal is to build a diverse and inclusive team of talented individuals who share our passion for technology and customer satisfaction.Salary: £45,000 - £60,000 per annum, depending on experienceJob Description:Daily OperationsWe are seeking an...


  • Noida, Uttar Pradesh, India Property Plus Realtors Full time

    Job Description:We are seeking a highly skilled and enthusiastic Reception Operations Coordinator to join our team at Property Plus Realtors.The ideal candidate will have excellent communication skills, be able to maintain customer details, and possess a persuasive personality.Responsibilities:Answer all internal & external incoming calls and handle caller's...


  • Noida, Uttar Pradesh, India SEREKO Full time

    About SEREKOSEREKO is an innovative start-up company based in Noida, aiming to establish itself in the Holistic Wellness space. Our mission is to build a comprehensive wellness portfolio, focusing on reversing the effects of mental stress on the skin.As India's first Psychodermatology brand, we offer a unique approach to skincare with our D2C brand...


  • Noida, Uttar Pradesh, India Sodexo Full time

    About the Role:We are seeking an Operations Coordinator to join our team at Sodexo in Greater Noida. This role will play a vital part in ensuring seamless day-to-day operations, maintaining strong relationships with clients, and upholding the company's commitment to excellence.Key Responsibilities:Collaborate with cross-functional teams to coordinate work...


  • Noida, Uttar Pradesh, India Caterspoint Full time

    About the RoleWe are seeking an experienced Packaging and Operations Coordinator to join our team at Caterspoint.


  • Noida, Uttar Pradesh, India STORY Experiences Pvt. Ltd. Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief Operations Officer Assistant to join our team at STORY Experiences Pvt. Ltd.About the RoleAct as a key support person for senior management, handling their schedules, and itineraries.Coordinate travel arrangements, including international flights and hotel bookings.Maintain accurate records of...


  • Noida, Uttar Pradesh, India Fujitsu Full time

    Job DescriptionWe are seeking an experienced Operations Project Coordinator to join our team at Fujitsu. The successful candidate will play a key role in supporting the delivery of various projects across the organization.ResponsibilitiesQueue Management: Coordinate and manage queues to ensure efficient processing of tasks and projects.Ticket Reviews:...


  • Noida, Uttar Pradesh, India Nexus Jobs Full time

    Job Description:The ideal candidate will assist in travel bookings and manage customer inquiries, ensuring smooth travel operations.This role requires proficiency in travel booking systems, strong communication and time management skills, as well as customer service experience to provide exceptional support and address client needs promptly.About Nexus...


  • Noida, Uttar Pradesh, India NTT DATA Full time

    About the Role We are seeking a highly organized and detail-oriented Project Coordinator and Business Operations Specialist to join our team at NTT DATA in India.The ideal candidate will have excellent communication skills, be proficient in Microsoft Office Suite, and have experience with project management tools such as Workfront or Jira. A bachelor's...


  • Noida, Uttar Pradesh, India Iron Systems Full time

    Job SummaryWe are seeking a highly skilled Business Operations Coordinator to join our team at Iron Systems. This is a unique opportunity for a motivated and organized individual to take on a variety of responsibilities and contribute to the success of our organization.About UsIron Systems is a leading provider of custom-built computing infrastructure...


  • Noida, Uttar Pradesh, India Iron Systems Full time

    **Job Title:** Senior Field Service Operations Coordinator We are seeking a highly skilled and experienced Senior Field Service Operations Coordinator to join our team at Iron Systems. In this role, you will be responsible for managing and coordinating field service vendors and their engineers, ensuring timely and efficient delivery of services. The ideal...