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Administrative Services Manager

3 weeks ago

Kozhikode, Kerala, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 15,00,000
Administrative Services Manager Job Description

The Administrative Services Manager oversees the efficient execution of daily support operations by planning and coordinating administrative procedures.

  • Optimizes process efficiency by streamlining administrative systems.
  • Monitors staff performance, providing guidance to maximize productivity.
  • Maintains inventory and procurement of office supplies within budget constraints.
  • Coordinates facilities services, maintenance activities, and vendor relations.
  • Supervises other office activities, including recycling, renovations, and event management.
  • Ensures operational compliance with policies and regulations.
  • Remains informed about organizational changes and business developments.
  • Facilitates information flow within the company to support other business operations.
  • Negotiates with vendors and travel agencies to secure cost-effective arrangements.
  • Manages employee itineraries, travel, and accommodations.
  • Develops and maintains relationships with vendors, ensuring timely delivery commitments.
  • Purchases, reorders, and maintains housekeeping supplies and inventory.
  • Performs routine maintenance and upkeep of office assets.
  • Manages Annual Maintenance Contracts (AMCs).
  • Establishes and maintains positive relationships with government bodies and law enforcement officials.
  • Tracks expenses to ensure compliance with allocated funds.
  • Submits regular reports on administration expenses to senior authorities.
  • Implements EHS and fire safety measures.

Qualifications and Skillset:

  • Ability to work independently with minimal supervision.
  • Excellent documentation skills using Microsoft Office tools.
  • Strong interpersonal skills and effective communication with clients, colleagues, and management.
  • Effective time management, prioritization, scheduling, and adaptability.
  • Exceptional oral and written communication skills.
  • Team player with a strong understanding of administrative support services.
  • Proficient in mail communication and basic drafting skills.
  • Proactive and reliable individual capable of performing well under challenging circumstances.