Effective Office Administrator

6 days ago

Aligarh, Uttar Pradesh, India beBeeAdministration Full time ₹ 9,00,000 - ₹ 12,00,000
Administrative Manager Job Description

We are seeking a highly skilled Administrative Manager to oversee the daily support operations of our organization and implement efficient administrative procedures.

  • Job Responsibilities:
  • Develop and coordinate administrative procedures and systems, streamlining processes for optimal efficiency.
  • Evaluate staff performance, providing coaching and guidance to ensure maximum productivity.
  • Monitor inventory of office supplies, purchasing materials while adhering to budgetary constraints.
  • Oversee facilities services, maintenance activities, and tradespersons (e.g., electricians).
  • Organize and supervise other office activities (recycling, renovations, event planning, etc.).
  • Manage housekeeping, security, pantry, and cleanliness within the organization.
  • Ensure operations adhere to policies and regulations.
  • Stay informed about organizational changes and business developments.
  • Facilitate smooth information flow within the company to support other business operations.
  • Negotiate with vendors and travel agents to secure the best prices.
  • Coordinate employee travel itineraries and accommodations (domestic and international).
  • Develop and manage vendor relationships, selecting vendors, coordinating delivery commitments.
  • Source, reorder, and maintain housekeeping supplies and other inventory.
  • Maintain and upkeep all office assets.
  • Manage Annual Maintenance Contracts (AMCs).
  • Establish and maintain good relations with government bodies and police officials.
  • Track expenses to ensure compliance with cost budgets.
  • Submit Administration Expense Reports to senior authorities.
  • Implement EHS and fire safety measures.

Qualifications & Skills:

  • Ability to work independently with minimal supervision.
  • Excellent documentation skills using Microsoft Office tools.
  • Strong interpersonal skills and willingness to communicate effectively with clients, colleagues, and management.
  • Good time management skills, including prioritization, scheduling, and adaptability.
  • Exceptional oral and written communication skills.
  • Strong team player with expertise in administration support services.
  • Proficient in mail communication and basic drafting skills.
  • Proactive and reliable individual capable of performing well under challenging circumstances.

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