Administrative Compliance Coordinator

22 hours ago


Kota, Rajasthan, India beBeeCompliance Full time ₹ 20,00,000 - ₹ 25,00,000
Job Description

As an Administrative Compliance Coordinator, you will provide essential administrative support to the Compliance Function. Your role involves coordinating compliance activities across the institution, ensuring effective maintenance and documentation of compliance obligations.

This includes managing compliance registers, supporting audits, handling data requests, and maintaining up-to-date compliance records in line with higher education regulations and UK GDPR.

You will work closely with departments such as IT, Registry, HR, Academic Governance, and Marketing to gather compliance inputs and coordinate with them to ensure timely submission of statutory returns or compliance actions.

Key Responsibilities
  1. Compliance Support & Coordination:
  • Assist the Head of Compliance in the day-to-day management of compliance obligations.
  • Maintain compliance trackers and logs (e.g., risk register, GDPR incident log, training completion log, policy review calendar).
  • Monitor deadlines and ensure timely submission of statutory returns or compliance actions.
Documentation & Records Management:
  • Maintain accurate records of:
  • Data processing activities (RoPA)
  • Data breaches and near misses
  • Subject rights requests (e.g., DSAR log)
  • Policy reviews and updates
Data Protection Administration:
  • Support handling of Data Subject Access Requests (DSARs) requests.
  • Ensure all records of consent, privacy notices, and data processing agreements are properly archived and accessible.
Reporting & Audit Preparation:
  • Collate documentation and evidence for internal and external audits or inspections.
  • Generate monthly and quarterly compliance status reports and dashboards for internal use.
Staff Training & Awareness:
  • Monitor and report on completion rates of mandatory compliance training.
Required Skills and Qualifications
  1. Essential Qualifications:
  • Experience in an administrative or compliance support role (3–5 years).
  • Familiarity with data protection principles under UK GDPR.
  • Competent in using Microsoft Office (Word, Excel, Outlook, Teams).
Desirable Qualifications:
  • Previous experience in a higher education institution or public sector.
  • Awareness of Office for Students (OfS) regulatory framework.


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