Senior Administrative Manager

1 week ago

Kota, Rajasthan, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000

Job Overview

This role oversees and manages daily administrative operations, ensuring smooth functioning of office services. Direct support is provided to senior leadership, with responsibility for schedules, meetings, and document preparation.

Main Responsibilities

  • Administrative Support and Coordination
    • Manage daily operations of the administrative team, including office services and tasks.
    • Provide administrative support to senior leadership, including managing schedules, organizing meetings, and preparing documents.
    • Maintain office supplies inventory and place orders when necessary; ensure office equipment and technology are in good working order.
    • Coordinate and manage office-wide events, meetings, and conferences.
  • Team Leadership and Supervision
    • Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
    • Provide training and mentorship to new administrative employees.
    • Develop and implement workflows, processes, and procedures to optimize team performance.
    • Conduct performance reviews and assist in developing career growth plans for administrative staff.
  • Facilities Management
    • Oversee maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
    • Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
    • Coordinate office moves, seating arrangements, and space planning as required.
  • Documentation and Reporting
    • Maintain accurate records of office activities, expenditures, and other relevant documentation.
    • Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
    • Ensure compliance with company policies, safety standards, and other relevant regulations.
  • Process Improvement
    • Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
    • Work with senior management to streamline administrative procedures and improve team workflows.
  • Confidentiality and Compliance
    • Handle sensitive information and documents with discretion and confidentiality.
    • Ensure compliance with company policies and legal requirements related to administrative functions.
  • Special Projects
    • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
    • Assist in developing and implementing new administrative systems or technologies.

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