Site Administrative Support Specialist

1 day ago

Kota, Rajasthan, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 20,00,000
Job Description

The Site Administrator plays a crucial role in ensuring the seamless execution and timely delivery of solar assets. This includes providing end-to-end administrative support, coordinating site logistics, and maintaining compliance with policies.

Key Responsibilities:
  • Manage all day-to-day administrative activities at the site, including office operations, facilities, and utilities.
  • Maintain records of attendance, site registers, daily manpower, and work fronts.
  • Support the Project Manager in site documentation, approvals, and reporting requirements.
  • Handle all incoming and outgoing communication with contractors, vendors, and local authorities.
Logistics & Resource Management:
  • Coordinate site logistics, accommodation, travel, and transportation for site staff and visitors.
  • Maintain records and control of site material receipts, storage, and dispatch coordination with stores and procurement.
  • Support mobilization and demobilization of manpower, contractors, and vendors.
Compliance & Documentation:
  • Ensure statutory compliance records (labour laws, insurance, permits, local authority approvals) are updated and maintained.
  • Support HR in maintaining payroll inputs, timesheets, and compliance reports for site workforce.
  • Maintain organized filing of contracts, invoices, bills, and correspondence in line with governance requirements.
  • Facilitate site audits, inspections, and client/consultant visits with required documentation.
Stakeholder & Community Interface:
  • Act as a liaison with local communities, landowners, and authorities for smooth execution and issue resolution.
  • Support the project team in CSR-related activities and statutory obligations.
  • Ensure that the site maintains a positive image and strong relations with external stakeholders.
Support to Project Execution:
  • Assist project managers, engineers, and quality/safety teams with report generation, scheduling support, and MIS consolidation.
  • Track and report site progress inputs for management dashboards.
  • Provide administrative support during HSE drills, training, and site meetings.
Required Skills & Qualifications
  • Strong organizational and multitasking ability with attention to detail.
  • Excellent written and verbal communication skills in English and local languages.
  • Knowledge of administration, compliance, and labour law basics.
  • Familiarity with MS Office, ERP systems, and document management tools.
  • Interpersonal skills to liaise with contractors, authorities, and community stakeholders.
  • Ability to work under pressure and adapt to dynamic project site requirements.
Benefits & Opportunities

This is an excellent opportunity for experienced professionals to contribute to the success of our projects and grow their careers in a dynamic industry.

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