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Executive Assistant

2 months ago

rajkot, India Ubik Solutions Pvt. Ltd. Full time

About the Role
As an Executive Assistant, you'll be a pivotal member of our team, supporting the efficient operation of our organization. You'll be responsible for a wide range of administrative tasks, including planning, communication, and procurement.

Key Responsibilities
Calendar Management: Coordinate and manage executive schedules and calendars.
Event Planning: Plan and organize meetings, conferences, and events.
Documentation: Prepare agendas, presentations, and meeting materials.
Communication: Handle incoming and outgoing communication, including phone calls, emails, and correspondence.
Administrative Tasks: Draft and prepare documents, reports, and presentations. Liaise with internal and external stakeholders.
Procurement: Manage procurement processes, including sourcing vendors, negotiating contracts, and placing orders. Track and monitor vendor performance.
Office Support: Provide general administrative support, such as filing, photocopying, and data entry. Manage office supplies and equipment.

Qualifications
Experience: Minimum 4-5 years of experience in an executive assistant or administrative support role.
Organization: Strong organizational and planning skills.
Communication: Excellent communication and interpersonal skills.
Technical Proficiency: Proficient in Microsoft Office Suite.
Time Management: Ability to multitask and prioritize tasks effectively.
Detail-Oriented: Detail-oriented and highly organized.
Problem-Solving: A proactive and problem-solving approach.

If you're a dynamic and results-oriented individual with a passion for administrative support, we encourage you to apply.