Admin & Facility - Associate
2 months ago
Why join us?
Our purpose is to design for the good of humankind. It’s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
Purpose of the Job
Responsible for A&F related job responsibilities and front office management. Seamless maintenance of the premises to ensure employees are properly accommodated in a workplace that supports their needs and expectations by coordinating well with all internal and external customers.
Job Responsibilities
- Managing & following below protocol mentioned for functions, day to day operation and any/all other aspects of business.
- Service vendors monthly/periodically bills submission for payment (building rent, EB, cafeteria, cab, Security & Transport, housekeeping services etc.)
- Ensuring that overall premises i.e. current building and the additional warehouse are well-maintained by conducting proactive maintenance (cleanliness of all floors and assets, mindfulness towards waste & scrap segregation, pest controls services, garden area maintenance, etc.).
- Front office management: handling telephone calls, visitors and registers that are maintained at front office
- Ensuring visitors are made aware of the safety guidelines and requirements.
- Courier register: responsible for preparing courier documents and ensure that is delivered/handed over to respective persons.
- Documentation: all the documents received from supplier/contractor/visitor/courier, the security/front office should properly handover to the respective dept/person which is received from supplier along with materials.
- Reports: must maintain active incident & snag report of the facility.
- Access register: must maintain different employee register for contract workers, trainees, HM employees.
- F&B: Good coordination b/w canteen vendor & canteen committee members to ensure quality food is supplied in a timely manner while maintaining utmost hygiene.
- Transportation services: arranging transportation for employees and visitors, maintaining transportation roster with valid documentation. Addressing issues (if any) raised by the employees with the vendor.
- Supporting HR in hosting townhalls and other events proactively.
- Supporting A&F team with timely maintenance of AMCs for plant and warehouse.
- Supporting A&F with general clerical tasks and assignments.
- Cafeteria and catering management and audits.
- Maintaining housekeeping & office stationery and canteen consumables supplies.
- Maintaining over all facility ground aesthetics.
- Travel management and documentation of the Employees for Domestic.
- Proper maintenance of material inward and outward register and timely submissions for audit purpose.
- Petty cash maintenance.
Job Requirements
Qualification
- Graduate with over 5 years of experience in a similar department & preferably in manufacturing environment.
- Must have good co-ordination & organizing skills.
- Proficient in using MS Office Suite.
- Excellent written and verbal communication skills.
Preferred characteristics
- Ability to perform under pressure and urgent deadlines.
- Outgoing personality.
- Self-motivated.
- Pro-active.
Who We Hire?
Simply put, we hire everyone. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We’re committed to equal opportunity employment, including veterans and people with disabilities.
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