Admin

9 hours ago

India HouseEazy Full time

We are looking for an experienced Admin Head to oversee the management of all facilities and administrative services across the organization. The ideal candidate will have a strong background in facilities management, excellent communication skills, and proven experience in leading and managing teams. This role involves ensuring the smooth operation of daily administrative functions, optimizing facility usage, and maintaining a standard of workplace environment.

Key Responsibilities:

  • Oversee the maintenance, repair, and upkeep of all office premises and facilities.
  • Ensure compliance with health, safety, and environmental regulations.
  • Manage vendors and service providers, including contracts, negotiations, and performance tracking.
  • Plan and coordinate office relocations, refurbishments, or expansions.
  • Supervise administrative services such as office supplies, cleaning, security, and reception.
  • Manage company assets, equipment inventory, and procurement processes.
  • Ensure timely delivery of administrative support across departments.
  • Lead and manage the facilities and admin team, ensuring alignment with organizational goals.
  • Provide guidance, support, and training to team members to enhance performance.
  • Foster a positive and productive work environment.
  • Develop and maintain strong relationships with external vendors and service providers.
  • Ensure cost-effective and efficient procurement and management of resources.
  • Prepare and manage budgets for admin and facility-related expenditures.
  • Track and report on facility operations, costs, and efficiencies.
  • Ensure optimal use of company resources and suggest improvements.
  • Oversee the logistical planning and execution of company events, meetings, and conferences.
  • Coordinate with various departments to meet their facility and administrative requirements.

Key Requirements:

  • Experience: 8 to 12 years in facilities management, administration, or related fields.
  • Bachelor's degree in business administration, facility management, or a related field.
  • Proven experience in managing teams and leading facility operations.
  • Strong communication and interpersonal skills for effective stakeholder and team management.
  • Ability to multitask and manage multiple priorities in a fast-paced environment.
  • Solid understanding of facilities management best practices and regulations.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management software.

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