Executive Assistant to CEO

5 months ago

Kopar Khairane Navi Mumbai Maharashtra, India Valuepitch Full time

**Title: Executive Assistant**

**Location: Navi, Mumbai-Kopar Khairane**

**About Valuepitch**:
Valuepitch is a group of companies specializing in vital services for businesses and organizations across industries. As a market leader in court record checks, we empower over 50,000 police officials with crucial insights, aiding in better decisions on suspects and the issuance of passports. Our expertise extends to assisting 4,000+ corporates in making informed hiring choices. With flexible software testing services, including on-demand QA testing and monthly retainers, we cater to diverse client needs. From unicorns like Globalbees and Classplus to international players like Elevate and Cipherbizz, we have established strong partnerships. At Valuepitch, we are committed to delivering reliable solutions that drive success, emphasizing excellence, efficiency, and a competitive edge.

**You can see what we are building here**:
**What we are seeking**:
As an Executive Assistant to the CEO, you will play a pivotal role in ensuring the seamless operation of the executive office. You will be responsible for managing the CEO's schedule, coordinating meetings, handling confidential information, and providing overall administrative support. You must be proactive, detail-oriented, and possess excellent communication and organizational skills.

**What You’ll do**:

- Effectively manage the CEO's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and prioritization of tasks.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Organize and coordinate internal and external meetings, including preparing agendas, and presentations, gathering relevant materials, and ensuring all necessary logistics are in place.
- Provide administrative support to the CEO in day-to-day tasks, such as expense tracking, filing, and data entry.
- Conduct research and gather information on various topics to support the CEO's decision-making process.
- Collaborate with other team members to ensure timely completion of projects and tasks.
- Attend meetings, take minutes, and distribute follow-up action items as needed.
- Arrange domestic and international travel for the CEO, including flights, accommodations, and transportation.
- Prepare detailed itineraries and ensure all travel arrangements align with the CEO's preferences.
- Assess and prioritize tasks to ensure that deadlines are met and the CEO's priorities are addressed in a timely manner.
- Perform additional tasks and responsibilities as assigned by the CEO.

**What you’ll need**:
**Skills**:

- Ability to effectively manage and coordinate complex schedules and appointments.
- Excellent written and verbal communication skills, including the ability to communicate clearly and professionally with internal and external stakeholders.
- Strong organizational skills with attention to detail and the ability to maintain accuracy in a fast-paced environment.
- Ability to adapt to changing priorities and take on new responsibilities as needed.
- Proactive approach to tasks, demonstrating a willingness to take on responsibilities and contribute to the overall success of the executive office.
- Ability to work independently with mínimal supervision and as part of a team.

**Qualification**:

- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Proven 1-2 years of experience as an executive assistant or in a similar role, demonstrating the ability to handle diverse responsibilities and work in a fast-paced environment.
- Proficiency in Google Suite and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.

**Salary**: ₹500,000.00 - ₹600,000.00 per year

Schedule:

- Day shift
- Monday to Friday
- Morning shift

Application Question(s):

- How many years of experience do you have in Executive Assistant?
- What is your current CTC?
- What is your expected CTC?
- Are you okay to work at Kopar Khairane, Navi Mumbai office?
- What is your notice period?

Work Location: In person

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