Executive Assistant to The CEO

3 months ago

Mumbai Maharashtra, India Macwise Advisors DMCC Full time

**Job Title: Executive Assistant to the CEO**

**Company - Macwise India**

**Location: Thane,Mumbai**

**Department**: CEO’s Office

**Reports To**: Chief Executive Officer (CEO)

**Company Overview**:
Macwise is a leading global investment firm managing approximately $15 million USD in AUM. Founded in 2016, we pioneered a consulting-based approach to private equity investing, partnering closely with management teams to challenge conventional thinking and build great businesses.

Our investment strategy spans private equity, public equity, fixed income, credit, venture capital, and real estate across multiple sectors and geographies.

At Macwise, we believe in the power of vision and strategic investment. Our mission is to create, nurture, and scale innovative companies that drive meaningful impact, inspire change, and deliver exceptional value to our partners, stakeholders, and communities. With a diverse portfolio, we are committed to building companies that set new benchmarks and contribute positively to society.

**Position Overview**:
**Key Responsibilities**:
**1. Executive Support**:

- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare briefing materials, reports, and presentations for the CEO’s meetings and events.
- Handle confidential information with utmost discretion and integrity.

**2.Departmental Coordination and Communication**:

- Serve as a liaison between the CEO and key departmental heads, ensuring effective communication and coordination of initiatives.
- Facilitate cross-departmental collaboration on strategic projects and ensure that deadlines are met.
- Prepare and distribute meeting agendas, minutes, and follow-up actions for executive meetings.
- Monitor and manage the flow of information and communication to and from the CEO’s office.

**3. Project Management**:

- Assist the CEO in planning, coordinating, and executing special projects and strategic initiatives.
- Track the progress of key projects and provide regular updates to the CEO and relevant stakeholders.
- Identify potential issues or bottlenecks in projects and propose solutions to keep initiatives on track.

**4. Relationship Management**:

- Develop and maintain strong relationships with key internal and external stakeholders.
- Anticipate the needs of the CEO and proactively address them to ensure the smooth running of the executive office.
- Manage and coordinate the CEO’s involvement in key events, including conferences, board meetings, and client engagements.

**5. Administrative Support**:

- Draft and manage correspondence, communications, and other documents on behalf of the CEO.
- Organize and maintain the CEO’s files, records, and documents.

**6. Crisis Management**:

- Act as a first point of contact for the CEO in times of crisis, managing urgent issues and ensuring that the CEO is briefed and prepared to respond effectively.
- Coordinate with departmental heads to implement contingency plans and crisis management strategies.

**Qualifications**:

- **Experience**: Minimum of 7-10 years of experience as an Executive Assistant, preferably supporting C-level executives.
- **Education**: Bachelor’s degree in business administration, Communications, or a related field; a Master’s degree is a plus.
- **Skills**:

- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proven ability to manage multiple priorities and work under pressure.
- High level of discretion and professionalism.
- Strong interpersonal skills with the ability to build and maintain relationships at all levels.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools and software is an advantage.
- Willing to travel would be an additional benefit.

**Personal Attributes**:

- **Proactive**: Able to anticipate needs and take initiative.
- **Detail-Oriented**: Meticulous attention to detail and accuracy.
- **Confidentiality**: Unwavering commitment to maintaining confidentiality.
- **Adaptable**: Able to thrive in a fast-paced, dynamic environment.
- **Problem-Solver**: Strong analytical and problem-solving skills.

**Why Join Us**:

- **Impact**: Play a key role in driving the success of the organization by supporting the CEO and ensuring effective communication and coordination across departments.
- **Growth**: Opportunity for professional growth and development within a dynamic and innovative company.
- **Culture**: Be part of a collaborative and supportive team that values excellence and innovation.

**Application Process**:

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