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Executive Assistant to CEO
7 days ago
**Employment Type**: Permanent
**Key Skills**: Executive Assistant,Calender Management,Travel Management,Meetings,Presentation Skills,Communication
**Location**: Navi Mumbai
**Functions**: Operations
**Detail Job Profile**:
**About Company: Waste Water Treatment company**
**Position**:Executive Assistant to CEO
**Location**:Navi Mumbai
**Criteria**:B.B.A with 1+ year of exp in Executive Assistant or in a similar role
**Job Purpose**:
- The Executive Assistant to the CEO plays a key role in ensuring the efficient operation of the CEO's office.
- This position requires a high level of professionalism, discretion, and organizational skills.
- The EA to CEO will manage the CEO's schedule, handle communications, and provide administrative support to optimize the CEO's productivity and effectiveness.
**Responsibilities**:
**Calendar Management**:
- Efficiently manage the CEO's schedule, including meetings, appointments, and travel arrangements.
- Prioritize and coordinate commitments to ensure the CEO's time is used effectively.
**Communication Management**:
- Act as a liaison between the CEO and internal/external stakeholders.
**Travel Coordination**:
- Plan and arrange all travel logistics for the CEO, including flights, accommodations, and ground transportation.
- Prepare itineraries and ensure the CEO's travel needs are met.
**Documentation and Record Keeping**:
- Maintain and organize important documents, files, and records related to the CEO's work.
- Draft, edit, and proofread correspondence, reports, and presentations as needed.
**Meeting Support**:
- Schedule, prepare materials for, and coordinate meetings, conferences, and other events.
- Attend meetings when required and provide follow-up support, such as minutes and action items.
**Confidentiality**:
- Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality.
**Task Delegation**:
- Assist in delegating tasks and projects to appropriate staff members, ensuring follow-up and completion.
**Project Support**:
- Support the CEO in special projects, which may include research, data analysis, and presentations.
**Team Coordination**:
- Collaborate with the CEO's executive team and other department heads to ensure smooth operations and communication within the organization.
**Office Management**:
- Oversee the CEO's office, including supply management, office organization, and related administrative tasks.
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