Executive Assistant to The CEO

2 weeks ago

Mumbai, India Great Place to Work Full time

**Role**
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Executive Assistant to the CEO*

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Basic Qualifications*

Graduation/Post graduation

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Required Experience*

1-3 years of relevant experience

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Salary*

As per market standards

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Role and Responsibilities*

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Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

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Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to time and office.

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Communicates directly, and on behalf of the CEO, with Board members, donors, important stakeholders, and others, on matters related to CEO's programmatic initiatives.

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Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

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Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

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Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment (external & internal).

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Provides leadership to build relationships (external and internal) crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact

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Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

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Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

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Maintains discretion and confidentiality in relationships with all board members

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Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings.

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Requirements*
- Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

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Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
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Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
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Exceptional written and verbal communication skills
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Demonstrated proactive approaches to problem-solving with strong decision-making capability
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Emotional maturity
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Highly resourceful team-player, along with being extremely effective independently
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Proven ability to handle confidential information with discretion, and adaptability to various competing demands, and demonstration of the highest level of customer/client service and response
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Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
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Forward-looking thinker, who actively seeks opportunities and proposes solutions

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Benefits*
**WHY SHOULD YOU APPLY?**

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You will be joining our mission to help numerous organizations transform their workplaces and thereby impact industry and society.
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You will have the unique opportunity to drive a pioneering study in the areas of workplace wellness in the country and contribute to make India a healthy place to work.
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You will get the opportunity to learn continuously from the best employers globally
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You will have the opportunity to write articles, address seminars and be known as a thought leader.
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You will get an opportunity to build your individual brand by getting exposed to networks with the CXOs and Head HRs of the best workplaces in India
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You will get to experience a unique and sought-after business model in this space.

Pay: ₹25,000.00 - ₹30,000.00 per month

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