Executive Assistant to CEO

2 weeks ago

Mumbai, India GNH India Pharmaceuticals Limited Full time

**Job Description:

- **

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

**Roles and Responsibilities:

- **

**Executive Support**
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
- Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

**Board Support and Liaison**
- Serves as the CEO's administrative liaison to GNH India Pharmaceuticals Limited's board of directors
- Assists board members with travel arrangements, lodging, and meal planning as needed
- Maintains discretion and confidentiality in relationships with all board members
- Adhere to compliance with applicable rules and regulations set in by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

**Senior Management Liaison**
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings
- Facilitates cross-divisional coordination of travel and outreach plans

**Communications, Partnerships, and Outreach**
- Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general
- Edits and completes first drafts for written communications to external stake holders

**Strategic Initiatives**
- Works with the Strategic Initiatives team in coordinating the CEO's outreach activities
- Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
- Edits all, and creates acknowledgement letters from the CEO to donors

**Qualifications**
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Expert level written and verbal communication skills
- D

  • Executive Assistant to CEO

    6 days ago

    Mumbai, Maharashtra, India Talentbes Executive Search Full time

    We have an excellent opportunity for Executive Assistant. Brief JD Location : Vile Parle Experience : 5+ years Qualification : Any Graduate Role : Secretarial & Administration Act as a liaison between CEO's office, other team members and external parties for smooth communication Getting the work done from the team through advanced CEO and company’s...

  • Executive Assistant to CEO

    1 month ago

    Mumbai, India Acme Services Full time

    **Hiring for one of the well known Housing Finance Company!** **Job Profile**: Executive Assistant to CEO of the Company **Qualification**: Any Graduate **Experience**: 4+ years in Executive Assistant Coordinate with Level 2 and Level 3 Management staff on behalf of the CEO for daily update about the work - Send calendar invites and correspondence, and...

  • Executive Assistant to CEO

    1 week ago

    Mumbai, Maharashtra, India GNH India Pharmaceuticals Limited Full time

    **LOOKING FOR ONLY MUMBAI LOCATION CANDIDATES** **Job Description: - ** Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The...

  • Executive Assistant to CEO

    1 month ago

    Mumbai, India Acme Services Full time

    **HIRINIG FOR ONE OF THE HOUSING FINANCE COMPANY!!!** **Job Title** - EA to CEO **Qualification - **Any graduate **Experience - **3+ years **Location - **Mumbai The Executive Assistant to CEO will work directly with the CEO and will be responsible for performing a number of administrative duties and support the CEO in day to day activities in the...

  • Executive Assistant to CEO

    4 weeks ago

    Mumbai, India Soundlines Group Full time

    Designation: EA to CEO Reporting: CEO **Responsibilities**: - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner. - Manage CEO calendars and set up meetings. - Make travel and accommodation arrangements. - Rack credit card expenses and submit to accounts...

  • Executive Assistant to CEO

    1 month ago

    Andheri, Mumbai, Maharashtra, India Maadfam Studios LLP Full time

    **Assistant Executive to CEO** **Report to: CEO** **Job Overview**: - Provide full range of Support service to the CEO that includes Calendar Management, travel arrangements, reports, and prepared requisite materials daily. - Maintain 100% confidentiality with sensitive information and records. - Serve as travel assistant to CEO. - Monitor costs and...

  • Executive Assistant to CEO

    1 month ago

    Andheri East, Mumbai, Maharashtra, India Trustwell Management Services Private Limited Full time

    Job Title: Executive Assistant to the CEO Company: Trustwell Management Services Private Limited Location: Andheri East, Mumbai, India **About the Company**: Trustwell Management Services Private Limited is India's leading advisory company, providing comprehensive services to investors and corporates. We pride ourselves on our commitment to excellence and...

  • Executive Assistant to CEO

    1 week ago

    Andheri East, Mumbai, Maharashtra, India Tech Talent Consultants Full time

    **Job Summary**: - The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer (CEO) of the company. This role requires exceptional organizational skills, discretion, and professionalism in handling confidential information and communication. The Executive Assistant will serve as the primary point of...

  • Executive Assistant to CEO

    4 weeks ago

    Navi Mumbai, India Bloomstack Full time

    *** **The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations.** **This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and...

  • Executive Assistant to CEO

    1 month ago

    Mumbai, India Appletree International Private Limited Full time

    **Job Responsibilities for Executive Assistant** - Plan & schedules meeting and take detailed minutes of the meetings. - Calendar management of the CEO, based on priorities - Ensure to manage the time schedule of the CEO for meetings including internal, based on priorities - Put together PPTs, key in information on behalf of the CEO as and when required -...

  • Executive Assistant to CEO

    4 weeks ago

    Fort, Mumbai, Maharashtra, India Client of Premier Management Consultants Full time

    We’re looking for an Executive Assistant to CEO who provides executive support while serving as the primary point of contact for internal and external stakeholders. **Position: Executive Assistant to CEO** **Location: Mumbai** - **Roles and Responsibilities**:_ Organises and coordinates executive outreach and external relations efforts and oversees...

  • Executive Assistant to CEO

    1 week ago

    Mumbai, Maharashtra, India Ghost Research Solutions Full time

    **Job Title: Executive Assistant to CEO** - **Experience: 6 months and above**_ - **Freshers can also apply!!**_ - **Alternate Saturdays are off**_ **Responsibilities**: - Maintaining the e-calendar and the task for the CEO - Handling calls and checking mails and reverting them via any communicative means - Managing the meetings and taking minutes -...

  • Executive Assistant to CEO

    1 month ago

    Malad, Mumbai, Maharashtra, India Wisecor service pvt ltd Full time

    Job description - Executive Assistant - Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related...

  • Executive Assistant to CEO

    4 days ago

    Navi Mumbai, Maharashtra, India DenEB Solutions Full time

    **Overview**: **Responsibilities**: - **Administrative Support**: Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, making travel arrangements, and handling correspondence. - **Calendar Management**: Maintain and organize the CEO's calendar, scheduling appointments, meetings, and conference calls,...

  • Executive Assistant to CEO

    4 weeks ago

    Mumbai, India Wisecor Services Pvt Ltd Full time

    Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. - Provides a bridge for smooth...

  • Executive Assistant to CEO

    1 month ago

    Kopar Khairane, Navi Mumbai, Maharashtra, India Valuepitch Full time

    **Title: Executive Assistant** **Location: Navi, Mumbai-Kopar Khairane** **About Valuepitch**: Valuepitch is a group of companies specializing in vital services for businesses and organizations across industries. As a market leader in court record checks, we empower over 50,000 police officials with crucial insights, aiding in better decisions on suspects...

  • Executive Assistant to CEO

    1 month ago

    Mumbai, India sweetcounty Full time

    Managing the founders schedule, scheduling meetings, organizing travel arrangements, and other administrative tasks. - Filter and prioritize tasks based on outcomes and priorities of the company - Act as a strategic partner to the CEO by attending key meetings and sharing minutes/action items from them. Follow through with stakeholders to ensure the...

  • Executive Assistant to CEO

    4 weeks ago

    Mumbai, India Messe Muenchen India Private Limited Full time

    **JOB DESCRIPTION** **Job Title**:Executive Assistant for the **Base Location: Mumbai** CEO and Administrative Manager. **Department**:CEO’s Office Job Category: Employee **Structure**:This role reports to the CEO. This role may have 4-5 direct reportees. Interface Communication/ Business Relationships: - All internal teams including functional and...

  • Executive Assistant to CEO

    4 weeks ago

    Mumbai, Maharashtra, India Thrivibe Full time

    "Dynamic and experienced Secretary/Executive Assistant providing comprehensive support to the CEO in a fast-paced corporate environment. With finely-tuned organizational skills, adept calendar management, and exceptional communication abilities, I streamline operations, coordinate meetings, and anticipate needs to ensure seamless executive workflow....

  • Executive Assistant to CEO

    4 weeks ago

    Mumbai, India Jet India Pvt. Ltd Full time

    1. Communicates with staff on the CEO behalf and coordinates logistics with high-level meetings both internally and externally; Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations. 2. Assists with the development of verbal and written reports and presentations;...