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Receptionist/administrative Assistant
2 months ago
Overview:
As the first point of contact for our clients and employees in our newly built Bangalore office, the primary function of this role is working as a receptionist providing a professional and welcoming environment for all those in the whilst carrying out your reception and administrative support duties for the Office Management
**Responsibilities**:
Reception
Meet and greet visitors, offer refreshments and notify appropriate staff of their arrival
- Answer and transfer calls, help with enquiries
- Manage meeting room bookings
Order catering for meetings when necessary
- Keep reception area and meeting rooms tidy
- Set up audio visual systems and trouble shoot problems in meeting rooms, engaging service desk
when issues cannot be resolved
- Provide support to the team members where necessary
Administration
- Post: sort & distribute mail to employees; process daily outgoing mail
- Take care of incoming and outgoing courier packages and other deliveries
- Taxi and hotels bookings
- Print access cards and assist managing the access control system
- Maintaining various spreadsheets with live data
Office
- Organise stationery orders and maintain stationery stock levels
- Assist Office Management team with H&S (DSE assessments, Fire Marshal, First Aid duties)
- Work closely with office management team and building management team
**Skills**:
- Strong Microsoft Office (Excel, Word, Outlook, Teams) skills
- Strong organisational skills
- Ability to prioritise
- Well-presented remaining calm under pressure
- Friendly and confident persona
- Strong attention to detail and able to use initiative
- Team player with the ability to work independently and reliably on routine or specific tasks
- Flexibility with approach to work and daily tasks
Qualifications:
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