Administration Officer

3 weeks ago


Mumbai, India Shri Vile Parle Kelavani Mandal Full time

**Purpose**

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

**Duties & Responsibilities**
- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Housekeeping, Security Management.
- Ensures that the office is clean, Hygiene.
- Booking of Flight Ticket, Car, Hotel.
- Handling of Uber corporate portal for employee.
- Monitor office supplies and research advantageous deals or suppliers
- Vendor management.
- Produce reports, presentations and briefs
- Manage office supplies stock, stationery & other consumables etc.
- Prepare regular reports on expenses, office & travel budgets
- Maintain and update employee details in databases in various MIS.
- Organize a filing system for important and confidential company documents
- Answer queries by internal stakeholders & vendors.
- Update office policies as needed
- Maintain conference & lecture room booking file and allot the as per requirement.
- Prepare reports and presentations with statistical data, as assigned
- Arrangements for in-house events, meetings, reviews.
- Travel & budget for offsite & smooth execution of all arrangements.
- Verification & process of Pan India Invoices, petty cash statements, local conveyance, travelling expenses.
- Preparation of PR & co-ordination with central Admin team for procurement & timely delivery
- Repairs & Maintenance.
- Strict adherence to the prescribed process and the desired documentation is completed
- Internal Shifting & movement of employees & assets.
- Handling the day-to-day work schedule of Office peons.
- New Rate contract & vendor empanelment.
- Timely renewal of existing rate contract & AMC’s.
- Knowledge of assets insurance process.

**Qualification**
- Graduate

**Experience**
- Minimum 3 to 5 years of relevant experience.

**Skills & Abilities**
- Proven work experience as an Administrative Officer, Administrator or similar role
- Solid knowledge of office procedures
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Strong negotiation skills.



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