Document Controller

2 weeks ago

Chennai Tamil Nadu, India Wood PLC Full time

Responsible for the management of data and documentation on behalf of Wood clients, in accordance with contractual arrangements. Responsible for the management of data and documentation supplied to Wood by clients in order that Wood have the information necessary to complete projects awarded to Wood under contract. Responsible for the ongoing storage of internal company documentation, including Business Management System related records.

**Roles & Responsibilities**:

- Ensures work is carried out in accordance with client and/or company standards and specifications
- Ensures the quality of all work carried out under their jurisdiction.
- Prioritises their own workload
- Maintains clear file structures and manages electronic files, ensuring an auditable, electronic trail for all work undertaken
- Monitors and reports job/work status and workloads to the Document Control Lead/Senior Document Controller, with any appropriate recommendations
- Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures
- Assists in the maintenance of controlled, uncontrolled documentation and data, including document management files and work generated either internally by Wood, or externally by clients and held within the DCC
- Populates client EDMS
- Maintains work flow of documents through use of companies EDMS system
- Assists in the maintenance of controlled, uncontrolled documentation and data
- Receives and registers incoming data/documentation and associated work as allocated
- Receives and distributes documents and amendments to documentation held by clients and DCC controlled copies
- Ensures transmittal and receipt of draft documents in line with company procedures
- Maintains documentation records, databases and filing systems to provide accurate records of document status
- Initiates document reviews and chases up non-conformance of receipt of documents and amendments as per client document control standards and procedures
- Ensures client target dates are met
- Performs all necessary administration to ensure that the progress of items is tracked at all times and that an audit trail is maintained
- Administration qualification preferable
- Higher general education
- RGU Document Control Foundation
- Minimum of 1 year in an information and document handling environment involving library duties, database maintenance and issuing of documents
- Project and Operations related document control experience
- Knowledge of online documentation systems and structure
- Professional demeanor, interpersonal skills
- Knowledge of Microsoft Office packages

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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