Document Controller
4 weeks ago
Description
:Company Information:
Hitachi Energy is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable, and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from others. Bring your passion, bring your energy, and plug into a team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.
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About the business:
The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 2300 skilled engineers who focus on tendering, engineering, planning, procurement, project Management, functional system testing, installation supervision, documentation and commissioning. However, over the last decade, it has evolved to become the largest Operations hub. The India Operations Centre team at Chennai, Bangalore and Gurugram supports Hitachi Energy’s units in more than 40 countries across a wide portfolio of all the four business units in Hitachi Energy To date, the team has executed engineering and commissioning for projects in more than 80 countries.
Your Responsibilities:
You will be a part of the AIS, P&IC Product Engineering team. You will manage the xECM implementation and keeping the product / project documentation as per customer / stake holders’ requirement.
You will be supporting the Project Managers, Project Engineers / Project Lead Engineers to develop project specific engineering documents and drawings for submission to customer and the documents needed for project delivery and manufacturing of Air Insulated Switchgears (AIS), Power Quality & Industrial components (P&IC). As an individual contributor you would deliver the tasks as per the given inputs and when needed need to work in coordination with other colleagues and should exhibit good collaborative skills to complete the task. You may also interact with other departments like Project Management, Engineering, Order Management, Product Teams, Financial Controlling and Production units.
Manages the project / product related documentation to ensure proper version control in the document management system. Ensures project documentation is compliant with project and customer requirements, company policy, including format, receipt, registration, number, filing, recovery, and the issue of documents.
Helps the product / project team in the preparation of the project document list, set up and track VDRLs, updates and issues the documents and list as well as progress reports periodically.
Receipt and distribute incoming documents to the project specific distribution lists, track status/responses, and file in project documentation repository (SharePoint or xECM).
Understand the project and customer requirements and set up the document management system and document controls process in conjunction with the project management and engineering team.
Checks the progress of the project documentation, updates the receipts of document distribution information register. Communicate deadlines to the project team for document delivery. Monitors and reports actual versus planned time for document management work. Flag documents and remind project team of upcoming document/revision due dates.
Ensures that reviews, numbering, distribution, filing, and registration are following procedures.
Prepares the project lessons learned documentation jointly with the project team, either at project close-out or periodically throughout the project.
Safety and Integrity: Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Your Background:
Years of experience: 4 – 6 years with Bachelors /Diploma in arts and or science degree with
Experience in working in international environments with diverse cultures and languages and managing stakeholders of varying management levels.
Process knowledge of and/or electrical product and/or automation documentation management experience in the Oil, Gas and Chemicals industry, including experience with Engineering, Procurement and Construction (EPC) contractors
Structured and pragmatic, mindfulness. Results oriented,Positive and assertive.
Initiative-taker and takes ownership.
Sets up good working relationships.
Good cultural understanding.
Excellent listener looks to understand and comprehend.
Proficiency in both spoken & written English language is required.
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