Receptionist Admin Assistant
7 months ago
Company **:Toshbro Medicals Pvt. Ltd.
Location **:Churchgate, Mumbai (HO).
Number of Opening **:1
Industry **:Any
Joining Requirement **:Immediate Joining / One week/ within 30 days
Qualification: Graduate having good experience in the same role.
Experience : 3 to 5 years.
**Job Description**:
**Front Desk Management**
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Directs visitors by maintaining employee and department directories; giving instructions.
- Upkeep of reception area, tidy and presentable with all necessary material (pens, paper etc.)
- Attending all Incoming / Outgoing via EPBAX system and forwarding the same to the concerned person / Department or keep messages
- Organise courier pickups and dispatches. Ensure the list of staff extensions and mobile numbers is updated and distributed accordingly
**Conference Room Management**
- Ensure that meeting rooms are always presentable (neat, tidy and well stocked).
- Organise meeting rooms, food & beverages for guest (as required).
- Schedule internal and external meetings. Updating calendar based on conference room booking
**Travel Desk Management**
- Handling Hotel Booking and Travel Arrangements (as per requirement) -Airlines, Bus, Car and Railway)
- Taking care of cancellations and refunding of the bookings.
- Coordinating with Travel Agents.
- Maintaining complete record, files and documentation related to travel desk. Business trips scheduling for the team. Preparing itineraries, managing bookings (train/flights & accommodation) for travelling team members including keeping visa requirements(wherever required)
**Expense Claim Management**
Collation of expense claims and coordination with accounting team for smooth record keeping.
**Office Stationery Manager & Administration**
- Manage pantry / office stationery supplies and maintain overall office appearance as a normal practice.
- Perform routine office tasks as necessary/Any other duties as assigned
- General administration of front office area/Managing Front Office Operations Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
**Key Competencies**:
- Excellent Communication skills (written and verbal both)
- Ability to Work Independently
- Visitor Management Skills
- Good interpersonal skills
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