Project Administrator

7 months ago

Pune Maharashtra, India DNV Full time

**About us**:
We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

**About Energy Systems**

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.
**About the role**:
The Project Administrator reports to the Team Lead, Project Administrator. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.

**Primary tasks of this role**:

- High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
- Ability to prioritize and deliver timely support requests.
- Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
- Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
- System related activities for assigned projects:

- Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
- Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
- Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
- Draft Invoice Generation.
- Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
- Works with the PC and/or the PM to resolve transactional errors in Oracle.
- Event entry and processing related to invoicing, and Revenue Recognition.
- Invoice Processing.
- Invoice manual revisions to the formatted document, and attachments.
- Invoice Distribution up to and including Client Portal Entry.
- Credit Memo approval request, Oracle creation and processing.

**What we offer**:

- Flexible work arrangements for better work-life balance
- Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave)
- Medical benefits ( Insurance and Annual Health Check-up)
- Pension and Insurance Policies (Group Term Life Insurance, Group Personal Accident Insurance, Travel Insurance)
- Training and Development Assistance (Training Sponsorship, On-The-Job Training, Training Programme)
- Additional Benefits (Long Service Awards, Mobile Phone Reimbursement)
- Company bonus/Profit share.

*Benefits may vary based on position, tenure/contract/grade level*

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.
**About you**:
**Position Qualifications**:

- Bachelor’s degree in Finance or equivalent
- 3-5 years of experience in Finance
- 1-3 years of relevant working experience in a project administrator/billing role
- Excellent written and verbal communication skills in English
- Demonstrate strong attention to detail
- Data savvy and good working knowledge of financial systems and tools
- Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team
- Comfortable working in 2 to 11pm shift with Hybrid working

**Personal Qualities**
- Communicates effectively, is pragmatic, builds relationships and can influence
- Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels
- Keep a positive and proactive attitude, with a solution-oriented mindset
- Executes tasks independently
- Be self-motivated, resilient and cope

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