Project Administrator

2 days ago

Pune Maharashtra, India DNV Full time

**About us**:
We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

**About Energy Systems**

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.
**About the role**:
The Project Administrator reports to the Team Lead, Project Administrator. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.

**Primary tasks of this role**:

- High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
- Ability to prioritize and deliver timely support requests.
- Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
- Collaborates and communicates regularly with the Project Controller and Project Manager on related items.

**System related activities for assigned projects**:

- Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
- Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
- Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
- Draft Invoice Generation.
- Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
- Works with the PC and/or the PM to resolve transactional errors in Oracle.
- Event entry and processing related to invoicing, and Revenue Recognition.
- Invoice Processing.
- Invoice manual revisions to the formatted document, and attachments.
- Invoice Distribution up to and including Client Portal Entry.
- Credit Memo approval request, Oracle creation and processing.
- Supporting with coding of invoices based on inputs from PM (GPMS only).

**What we offer**:

- Flexible work arrangements for better work-life balance
- Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave)
- Medical benefits ( Insurance and Annual Health Check-up)
- Pension and Insurance Policies (Group Term Life Insurance, Group Personal Accident Insurance, Travel Insurance)
- Training and Development Assistance (Training Sponsorship, On-The-Job Training, Training Programme)
- Additional Benefits (Long Service Awards, Mobile Phone Reimbursement)
- Company bonus/Profit share.

*Benefits may vary based on position, tenure/contract/grade level*

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.

**About you**:
**Position Qualifications**:

- Bachelor’s degree in finance or equivalent
- Minimum 4 years of relevant working experience in a project administrator/billing role
- Excellent written and verbal communication skills in English
- Demonstrate strong attention to detail
- Data savvy and good working knowledge of financial systems and tools
- Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team

**Comfortable working in 6.30 Pm to 3.30 Am shift**

**Personal Qualities**
- Communicates effectively, is pragmatic, builds relationships and can influence
- Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels
- Keep a positive and proactive attitude, with a solution-oriented mindset
- Executes tasks independently

  • Project Administrator

    2 days ago

    Pune, Maharashtra, India DNV Full time

    **About us**: We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence. As a trusted voice for many of the world’s most successful...

  • Project Administrator

    3 weeks ago

    Pune, Maharashtra, India Rockwell Automation Full time

    Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...

  • Project Administrator

    4 weeks ago

    Pune, Maharashtra, India Rockwell Automation Full time

    Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...

  • Project Administrator

    3 weeks ago

    Pune, Maharashtra, India Rockwell Automation Full time

    Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...

  • Project Administrator

    3 weeks ago

    Pune, Maharashtra, India Rockwell Automation Full time

    Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...

  • Project Support Administrator

    3 weeks ago

    Pune, Maharashtra, India IDOX plc Full time

    **Project Administrators** **Project Management Office** **Idox India, Pune, Maharashtra (Office based)** **About the role** With the success of our specialist Development and Testing activities based in our Pune office and ambitious growth plans to triple our number of employees in India in the next 18 to 24 months, we are recruiting for Project...

  • Project Administrator

    4 weeks ago

    Pune, India Sciemetric Technologies India Pvt Ltd Full time

    Project Administrator Sciemetric is looking for Project Administrator to be based out of Pune towork as part of Projects Team RESPONSIBILITIES Handling International and Domestic Shipping & Receiving. Handling custom clearance. Inventory Management including physical verification. Managing client interaction like follow-up for advances, delivery of the...

  • Project Administrator

    4 weeks ago

    Pune, India Sciemetric Technologies India Pvt Ltd Full time

    Project AdministratorSciemetric is looking for Project Administrator to be based out of Pune towork as part of Projects TeamRESPONSIBILITIESHandling International and Domestic Shipping & Receiving.Handling custom clearance.Inventory Management including physical verification.Managing client interaction like follow-up for advances, delivery of the order and...

  • Project Administrator

    2 days ago

    Pune, Maharashtra, India DNV Full time

    The Project Administrator reports to the Team Lead, Project Administrator. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project...

  • Project Administrator

    2 days ago

    Pune, India DNV Full time

    The Project Administrator reports to the Team Lead, Project Administrator. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project...

  • Project Administrator

    4 weeks ago

    Deccan Gymkhana, Pune, Maharashtra, India Vivek SPARC Full time

    **Job Summary**: **Key Responsibilities**: - **Project Coordination**: Assist in scheduling, tracking, and monitoring project timelines, deliverables, and resources. - **Documentation**: Maintain and organize project files, reports, meeting notes, and status updates. - **Team Support**: Ensure team members have necessary resources and facilitate...

  • Enterprise Project Administrator

    2 days ago

    Pune, Maharashtra, India IDeaS Revenue Solutions Full time

    Summary: The Enterprise Project Administrator will assist the Enterprise Project Team in the planning; implementation and completion of projects to achieve objectives. The Enterprise Team is responsible for the administration and monitoring of the the project from initiation through delivery. Major Responsibilities: • Monitors and coordinates project...

  • Enterprise Project Administrator

    2 days ago

    Pune, India IDeaS Revenue Solutions Full time

    Summary: The Enterprise Project Administrator will assist the Enterprise Project Team in the planning; implementation and completion of projects to achieve objectives. The Enterprise Team is responsible for the administration and monitoring of the the project from initiation through delivery. Major Responsibilities: • Monitors and coordinates project...

  • Project Administrator

    6 days ago

    Bengaluru, Pune, India AtkinsRealis Full time

    Job Description Job Role :Project Administrator Workstreams/Disciplines : Business Support Office (BSO) Education : Non engineering candidate -BCA,BBM,BSC,MBA,B.COM Skills : Good written & verbal Communication skills, MS office suits, Location : Bangalore, Pune & Mumbai Experience : 3 to 8 years Job Description : In the Nuclear sector AtkinsRéalis has an...

  • Project Administrator

    6 days ago

    Bengaluru, Pune, India AtkinsRealis Full time

    Job DescriptionJob Role :Project AdministratorWorkstreams/Disciplines : Business Support Office (BSO)Education : Non engineering candidate -BCA,BBM,BSC,MBA,B.COMSkills : Good written & verbal Communication skills, MS office suits,Location : Bangalore, Pune & MumbaiExperience : 3 to 8 yearsJob Description :In the Nuclear sector AtkinsRéalis has an...

  • Project Administrator

    2 days ago

    Pune, India Rockwell Automation Full time

    Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...

  • Project Administrator-civil

    3 weeks ago

    Pune, Maharashtra, India Peak Performance Advisors (OPS) PVTLTD Full time

    **Project Coordinator (Civil)** **Salary**: ₹90,000 - ₹1.2 lakh per month **Education**: BE (Civil) **Experience**: 10 to 15 years in construction project management (industrial & commercial projects mandatory) **Key Responsibilities**: **Project Planning & Execution**: - Develop detailed project plans, schedules, and budgets. - Coordinate with...

  • Administrative Coordinator

    1 day ago

    Pune, Maharashtra, India Capgemini Full time

    **Job Description**: - An administrative coordinator is responsible for administrative and basic project management related duties while understanding the business context and environment of superiors.In addition to the administrative tasks described in an administrative assistant's role, an administrative coordinator may be asked to work on specific...

  • Administrative Assistant

    4 weeks ago

    Pune, Maharashtra, India Capgemini Full time

    **Job Description**: **An administrative assistant is responsible for administrative and basic project related duties such as:Calendar management, join meetings, take minutes, organize events, procurement support, and claim expenses. An administrative assistant role needs to know internal policies and rules such as: expense policy, travel policy, HR basics...

  • Associate - Projects

    2 weeks ago

    Pune, Maharashtra, India Cognizant Full time

    **Job Summary** **Responsibilities** - Manage and oversee the administration of Nutanix environments to ensure optimal performance and reliability. - Provide expert-level support for VMware administration including installation configuration and maintenance. - Administer Windows servers and ensure their smooth operation and security. - Troubleshoot and...