Executive Assistant to CEO

3 months ago

Thane, India Macwise Advisors DMCC Full time

Job Title: Executive Assistant to the CEO

Company - Macwise India

Location: 425, Lodha Supremus, Thane, Mumbai

Department: CEO’s Office

Reports To: Chief Executive Officer (CEO)

Company Overview:
Macwise is a leading global investment firm managing approximately $15 million USD in

AUM for multiple funds and FOF. Founded in 2016, we pioneered a consulting-based

approach to private equity investing, partnering closely with management teams to challenge

conventional thinking and build great businesses.

Our investment strategy spans private equity, public equity, fixed income, credit, venture

capital, and real estate across multiple sectors and geographies. Macwise is invested into

wellness and rewards sectors in dubai.

At Macwise, we believe in the power of vision and strategic investment. Our mission is to

create, nurture, and scale innovative companies that drive meaningful impact, inspire

change, and deliver exceptional value to our partners, stakeholders, and communities. With

a diverse portfolio, we are committed to building companies that set new benchmarks and

contribute positively to society.

Position Overview:
We are seeking a highly skilled and experienced Executive Assistant (EA) to provide top
- level support to our CEO. This individual will act as a crucial mediator between the CEO and

key departmental heads, ensuring seamless communication and coordination across the

sense of discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:
1. Executive Support:

- Act as the primary point of contact between the CEO and internal/external

stakeholders.
- Manage the CEO’s calendar, including scheduling meetings, appointments,

and travel arrangements.
- Prepare briefing materials, reports, and presentations for the CEO’s meetings

and events.
- Handle confidential information with utmost discretion and integrity.

2. Departmental Coordination and Communication:

- Serve as a liaison between the CEO and key departmental heads, ensuring

effective communication and coordination of initiatives.
- Facilitate cross-departmental collaboration on strategic projects and ensure

that deadlines are met.
- Prepare and distribute meeting agendas, minutes, and follow-up actions for

executive meetings.
- Monitor and manage the flow of information and communication to and from

the CEO’s office.

3. Project Management:

- Assist the CEO in planning, coordinating, and executing special projects and

strategic initiatives.
- Track the progress of key projects and provide regular updates to the CEO

and relevant stakeholders.
- Identify potential issues or bottlenecks in projects and propose solutions to

keep initiatives on track.
- Utilize Power BI to manage data, automate reporting and provide real time

insights and date driven communication to support executive decision making

and strategic planning.

4. Relationship Management:

- Develop and maintain strong relationships with key internal and external

stakeholders.
- Anticipate the needs of the CEO and proactively address them to ensure the

smooth running of the executive office.
- Manage and coordinate the CEO’s involvement in key events, including

conferences, board meetings, and client engagements.

5. Administrative Support:

- Draft and manage correspondence, communications, and other documents

on behalf of the CEO.
- Organize and maintain the CEO’s files, records, and documents.

6. Crisis Management:

- Act as a first point of contact for the CEO in times of crisis, managing urgent

issues and ensuring that the CEO is briefed and prepared to respond

effectively.
- Coordinate with departmental heads to implement contingency plans and

crisis management strategies.

Qualifications:

- Experience: Minimum of 7-10 years of experience as an Executive Assistant,

preferably supporting C-level executives.
- Education: Bachelor’s degree in business administration, Communications, or a

related field; a Master’s degree is a plus.
- Skills:

- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proven ability to manage multiple priorities and work under pressure.
- High level of discretion and professionalism.
- Strong interpersonal skills with the ability to build and maintain relationships

at all levels. Should be willing to represent the CEO for events as need be.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools and software is an advantage.
- Willing to travel would be an additional benefit.

Personal Attributes:

- Proactive: Able to anticipate needs and take initiative.
- Detail-Oriented: Meticulous attention to detail and accuracy.
- Confidentiality: Unwavering commitment to maintaining confidentiality.
- Adaptable: Able to thrive in a fast-paced, dynamic environment.
- Problem-Solver: Strong analytical and problem-solving skills.

Why Join Us:

-

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