Administration Executive

2 weeks ago

Thane, India Neha Karekar and Associates Full time

**Responsibilities**:
1. **Invoicing and Billing**:

- Prepare and issue invoices to clients.
- Update bill details in the outstanding sheet and GST sheet.
- Ensure timely follow-ups on outstanding payments.

2. **Attendance and Payroll Management**:

- Maintain accurate records of staff attendance and leaves.
- Assist in monthly payroll calculations for staff.

3. **Office Supplies and Pantry Management**:

- Monitor pantry supplies and place orders as needed.
- Handle general office supply requirements to ensure smooth daily operations.

4. **Petty Cash Management**:

- Oversee petty cash expenses, including tracking, recording, and reconciling expenditures.

5. **General Office Administration**:

- Ensure the office environment is well-organized and adequately stocked.
- Coordinate maintenance and repair activities as needed.
- Assist in filing, organizing, and maintaining office records.

6. **Team Support**:

- Provide administrative support to team members as required for routine tasks.

7. **Client Meeting Coordination**:

- Schedule and organize meetings with clients, coordinating calendars and preparing meeting agendas.

8. **Database Management and Documentation**:
Maintain updated records and documentation, ensuring data integrity and confidentiality.

**Qualifications & Requirements**
- Graduate
- 1+ years of experience in an administrative role, preferably in a corporate or service-based environment.
- Proficiency in MS Office (Excel, Word, Powerpoint).
- Knowledge of GST, invoicing, and basic accounting principles is a plus.
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Basic understanding of English language (verbal as well as written)

**Skills and Competencies**
- **Detail-Oriented**: Ensures accuracy in invoicing, billing updates, and record-keeping.
- **Proactive Problem-Solving**: Ability to identify and address administrative needs without supervision.
- **Multitasking and Time Management**: Capable of handling multiple responsibilities efficiently.
- **Professionalism and Confidentiality**: Maintains discretion, especially in payroll and billing matters.
- **Communication Skills**: Engages with team members and clients professionally and effectively.

Pay: ₹10,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Kopri, Thane - 400603, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)
- Hindi (preferred)

Work Location: In person

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