Administrative Executive

2 weeks ago

Mumbai, India Ajanta Pharma Ltd Full time

Job Description – Admin Executive Position: Admin ExecutiveLocation: Mumbai (Andheri E)Department: AdministrationReports To: Admin Manager / Head – AdministrationJob PurposeTo manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.Key ResponsibilitiesOffice Administration & Facility ManagementOversee general office operations and upkeep.Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.Monitor consumables, stationery, pantry, and office supplies records.Support Canteen In charge in supervision of Canteen and Kitchen areaCoordinate meetings, conferences, and events (venue, catering, logistics, etc.).Compliance & DocumentationMaintain contracts, agreements, and licenses for vendors and facilities.Ensure compliance with statutory and company policies (fire safety, health & safety norms, etc.).Maintain records of assets, keys, and access controls.Assist in preparing MIS, reports, and presentations related to admin activities.Provide administrative support to senior management as required.Vendor & Cost ManagementLiaise with vendors, negotiate contracts, and monitor service-level performance.Process bills, track budgets, and support cost optimization.Key Skills & CompetenciesStrong organizational and multitasking skills.Good communication and interpersonal skills.Problem-solving and vendor management abilities.Proficiency in MS Office (Word, Excel, PowerPoint).Knowledge of facility management, housekeeping, and compliance procedures.Qualifications & ExperienceGraduate in any discipline (preferably in Business Administration / Management).2–5 years of relevant experience in administration.Exposure to facility management, vendor handling, and employee support services.Work ConditionsBased at Corporate Office AT.May require extended hours during events or critical activities.Open to work in shifts and available on weekends as and when requiredResiding near Andheri East Location for easy accessibility of Oofice

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