
Administration Executive
1 week ago
Location: Kandivali, Mumbai
Experience Required: Minimum 5 years
Work Mode: On-site
Work Schedule: 6 days a week (Monday to Saturday)
Commute: Candidates must be able to reliably commute to Kandivali
Job Summary:
We are looking for a proactive and experienced Executive Administration to manage and oversee day-to-day administrative operations at our Kandivali office. The ideal candidate should have a minimum of 5 years of relevant experience and strong organizational and problem-solving skills. This role requires hands-on execution and coordination with internal teams, vendors, and support staff to ensure smooth office functioning.
Key Responsibilities:
- Oversee daily office operations including facility management, housekeeping, and general upkeep
- Manage office supplies, procurement, and vendor relationships
- Coordinate maintenance, repairs, and service requirements for office equipment and infrastructure
- Monitor and maintain administrative records, documentation, and files
- Handle utility payments, AMC contracts, and compliance-related documentation
- Support HR and accounts teams in tasks such as joining formalities, ID cards, or courier management
- Supervise support staff (housekeeping, security, etc.) and ensure adherence to schedules
- Organize internal events, meetings, and travel arrangements as needed
- Liaise with local authorities or service providers for administrative requirements
Requirements:
- Minimum 5 years of experience in an administrative or office management role
- Strong understanding of administrative systems and processes
- Proficient in MS Office (Word, Excel, Outlook) and basic documentation tools
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Reliable and punctual, with the ability to commute daily to Kandivali, Mumbai
- Ability to work independently and take initiative
Preferred Qualifications:
- Experience working in a mid-sized or fast-paced company environment
- Prior experience handling vendor negotiations and facility-related operations
- Familiarity with local compliance and office safety protocols
Job Types: Full-time, Permanent
Benefits:
- Flexible schedule
- Food provided
- Health insurance
- Internet reimbursement
- Paid sick time
- Paid time off
- Provident Fund
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