Executive Assistant to the CEO

Job Title: Executive Assistant to CEO & President
Location: Mulund West, Mumbai
Organization: Utkarsh Global Foundation
Type: Full-time | On-site

About Us
Utkarsh Global Foundation (formerly Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to the welfare of society. In collaboration with government bodies, we focus on areas like environmental protection, animal welfare, women's education, social justice, and disaster preparedness—working toward a better world for all living beings.

Role Summary
We are seeking a dynamic, highly organized, and proactive Executive Assistant to the CEO & President . The ideal candidate should have a strong administrative background with experience or education in veterinary sciences, and a flair for coordinating projects and supporting key leadership functions.

This role will also include a light touch of internal HR coordination—particularly around induction planning, volunteer engagement, and culture-building activities, in alignment with leadership goals.

Key Responsibilities

• Provide high-level administrative and strategic support to the CEO & President.
• Manage and coordinate calendars, meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and documentation for internal and external stakeholders.
• Act as a liaison between leadership and internal teams, donors, partners, and veterinary institutions.
• Be open to occasional travel across India for on-ground programs, events, or partner engagements.
• Coordinate and support veterinary programs, camps, and animal welfare initiatives.
• Handle sensitive communication, maintain confidential records, and ensure smooth information flow.
• Conduct research and compile relevant data for decision-making and project planning.
• Represent the office of the CEO & President in meetings or public forums when needed.
• Support onboarding and induction of new staff and volunteers in coordination with HR.
• Assist in planning internal events, team engagement activities, and basic HR documentation.

Qualifications

• Bachelor's or Master's degree in Veterinary Science or a related field (preferred).
• Proven experience (2–5 years) in executive support, administration, or coordination roles.
• Exposure or willingness to learn basic HR functions in a non-profit setup.
• Strong communication, interpersonal, and multitasking skills.
• Proficiency in MS Office Suite, Google Workspace, and email tools.
• High level of discretion and professionalism.
• Passion for animal welfare, community service, and NGO initiatives.

Why Join Us?

• Work closely with a visionary leadership team on high-impact programs.
• Contribute to a mission-led organization focused on change at the grassroots.
• Gain exposure to both strategic decision-making and operational execution.
• Opportunities to grow across administration, animal welfare, and light HR coordination.

To Apply
Send your CV and a brief cover letter to
Subject line: Application for Executive Assistant to CEO & President

Job Types: Full-time, Permanent
Pay: Up to ₹40,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person (Mulund West, Mumbai)

Let me know if you'd like a version that emphasizes more HR or makes it more formal/informal depending on the tone you're going for

Job Types: Full-time, Permanent

Pay: Up to ₹40,000.00 per month

Benefits:

• Cell phone reimbursement

Application Question(s):

• What is your current CTC?
• What is your ECTC?
• What is your notice period?
• Are you open to travel pan India when required?
• What is your location?

Work Location: In person