Executive Assistant to CEO

3 hours ago

Kolkata West Bengal, India Bharat Earn Technology Pvt. Ltd. Full time

**Position Summary**:
We are seeking a highly organized, proactive, and dynamic Executive Assistant to support the CEO of our fast-paced marketing and advertising agency. This individual will be a key partner to the CEO, ensuring smooth day-to-day operations, managing communication flow, coordinating strategic initiatives, and representing the executive office both internally and externally.

**Key Responsibilities:Executive Support**:

- Manage the CEO’s calendar, appointments, meetings, and travel arrangements (domestic and international).
- Prepare and organize materials for internal and external meetings, including presentations, briefs, and reports.
- Act as a gatekeeper and primary point of contact for internal and external stakeholders.
- Handle confidential information with discretion and professionalism.

**Communications & Coordination**:

- Liaise between the CEO and leadership team, clients, partners, and agency departments.
- Follow up on action items discussed in meetings and ensure completion by responsible parties.

**Project Management**:

- Assist in planning and executing strategic initiatives, special projects, and campaigns led by the CEO.
- Track progress of ongoing projects and provide status updates to the CEO.
- Coordinate cross-functional efforts within the agency as needed.

**Office & Event Support**:

- Plan and coordinate executive-level meetings, company-wide events, board meetings, and offsites.
- Support occasional personal errands or tasks that intersect with the CEO’s professional responsibilities.
- Assist with onboarding of new executive team members as needed.

**Qualifications**:

- Bachelor’s degree in Business Administration, Marketing, Communications, or related field.
- 3-5+ years of experience supporting C-level executives, preferably in a creative or agency environment.
- Strong organizational and time-management skills with the ability to prioritize and multitask.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite, Google Workspace, project management tools (e.g., Asana, Trello), and calendar apps.
- Ability to remain flexible, calm under pressure, and adapt to a fast-changing environment.

**Preferred Attributes**:

- Experience in the marketing, advertising, or creative industry.
- High emotional intelligence and strong interpersonal skills.
- A proactive, solution-oriented mindset.
- Trustworthy and able to maintain confidentiality.

**Why Join Us**:

- Work directly with visionary leadership in a growing agency.
- Be part of a creative, collaborative, and driven team.
- Access to agency perks, flexible work options, and professional growth opportunities.

Pay: ₹12,046.09 - ₹36,283.77 per month

Schedule:

- Day shift

Work Location: In person

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