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Executive Assistant to the CEO

2 weeks ago

Mulund West, Maharashtra, India Utkarsh Global Foundation Full time ₹ 3,84,000 - ₹ 4,80,000 per year

Job Title: Executive Assistant to CEO & President

Location: Mulund West, Mumbai

Organization: Utkarsh Global Foundation

Type: Full-time | On-site

About Us

Utkarsh Global Foundation (formerly Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to the welfare of society. In collaboration with government bodies, we focus on areas like environmental protection, animal welfare, women's education, social justice, and disaster preparedness—working toward a better world for all living beings.

Role Summary

We are seeking a dynamic, highly organized, and proactive Executive Assistant to the CEO & President. The ideal candidate should have a strong administrative background with experience or education in veterinary sciences, and a flair for coordinating projects and supporting key leadership functions.

This role will also include a light touch of internal HR coordination—particularly around induction planning, volunteer engagement, and culture-building activities, in alignment with leadership goals.

Key Responsibilities

  • Provide high-level administrative and strategic support to the CEO & President.
  • Manage and coordinate calendars, meetings, appointments, and travel arrangements.
  • Assist in preparing reports, presentations, and documentation for internal and external stakeholders.
  • Act as a liaison between leadership and internal teams, donors, partners, and veterinary institutions.
  • Be open to occasional travel across India for on-ground programs, events, or partner engagements.
  • Coordinate and support veterinary programs, camps, and animal welfare initiatives.
  • Handle sensitive communication, maintain confidential records, and ensure smooth information flow.
  • Conduct research and compile relevant data for decision-making and project planning.
  • Represent the office of the CEO & President in meetings or public forums when needed.
  • Support onboarding and induction of new staff and volunteers in coordination with HR.
  • Assist in planning internal events, team engagement activities, and basic HR documentation.

Qualifications

  • Bachelor's or Master's degree in Veterinary Science or a related field (preferred).
  • Proven experience (2–5 years) in executive support, administration, or coordination roles.
  • Exposure or willingness to learn basic HR functions in a non-profit setup.
  • Strong communication, interpersonal, and multitasking skills.
  • Proficiency in MS Office Suite, Google Workspace, and email tools.
  • High level of discretion and professionalism.
  • Passion for animal welfare, community service, and NGO initiatives.

Why Join Us?

  • Work closely with a visionary leadership team on high-impact programs.
  • Contribute to a mission-led organization focused on change at the grassroots.
  • Gain exposure to both strategic decision-making and operational execution.
  • Opportunities to grow across administration, animal welfare, and light HR coordination.

To Apply

Send your CV and a brief cover letter to

Subject line: Application for Executive Assistant to CEO & President

Job Types: Full-time, Permanent

Pay: Up to ₹40,000.00 per month

Benefits:

  • Cell phone reimbursement

Work Location: In person (Mulund West, Mumbai)

Let me know if you'd like a version that emphasizes more HR or makes it more formal/informal depending on the tone you're going for

Job Types: Full-time, Permanent

Pay: Up to ₹40,000.00 per month

Benefits:

  • Cell phone reimbursement

Application Question(s):

  • What is your current CTC?
  • What is your ECTC?
  • What is your notice period?
  • Are you open to travel pan India when required?
  • What is your location?

Work Location: In person