Executive Assistant to Managing Director

2 weeks ago


uttar pradesh, India Capital Automotives Pvt Ltd Full time
Company Description
We are a leading dealership in Delhi/NCR and our unwavering commitment to putting our customers first drives us to deliver unparalleled service, exceptional vehicles, and a seamless car buying experience.
Role Description
This is a full-time on-site role for an Executive Assistant to the Managing Director at Capital Automotives Pvt Ltd in Noida. The Executive Assistant will be responsible for providing executive administrative assistance, executive support, managing diaries, and maintaining communication with internal and external stakeholders.
Responsibilities
Manage emails, information, and other communications; answer where possible – highlight and prioritize those that need MD attention
Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings
Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
Type up notes, emails, presentations, and reports; circulate and file information effectively
Book transport and accommodation as and when required
Attend Senior Leadership Team meetings, off-site quarterly days, and other strategic meetings to take notes and action points
Manage ISO, H&S, and FSC systems including annual audits and accreditations
Working alongside our Sustainability Champions to identify and implement ways to reduce waste and increase efficiency throughout the business
Maintain RPMs, administrative systems, database, and server protocols.
Collaborate effectively with all staff, clients, and suppliers
Provide good relationship management with the client
Deliver timely and outstanding client satisfaction
Qualifications
Previous EA experience at CEO/Director level for a Western organization
Exceptional organizational skills of self and others and ability to work without supervision
Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
Use polished communication skills both verbal and non-verbal to influence and persuade
Focus on business priorities and all functions to ensure client and other stakeholder satisfaction
Ability to remain calm under pressure and manage conflicting priorities
Strong Microsoft Skills for common apps
Ability to take and record accurate notes/minutes in complex meetings
Accountable and committed to the task at hand
Constantly consider where we can ‘do better’ – be enterprising
With integrity, honesty, and openness
Always act in the best interest of the client
Approachable to clients and colleagues
Excellent communication and interpersonal skills at all levels
Open to new ways of doing things
An ability to manage time and workload efficiently
Willing to do whatever it takes to get the job done
Executive Administrative Assistance and Executive Support skills
Strong communication skills
Ability to prioritize and multi-task efficiently
Excellent organizational and time management skills
Proficiency in MS Office applications

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