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Admin Executive, Grade II

2 months ago

Chandigarh, India Oceaneering Full time

Position Summary

and Location

·In this role, the Admin Execute is responsible to provide administrative support to Engineering Department. They are required to work under general to minimal supervision on Daily, Weekly and Monthly MIS, Billing and Utilization reports. Your success will be measured by your ability to keep tasks on track, support the functional team, and contribute to the overall efficiency and effectiveness of our operations, directly impacting Oceaneering’s ability to deliver exceptional results to the stakeholders.

·This position is based in Chandigarh / Pune

·This position will require working from the office (full time)

·Ability to travel domestically and overseas up to 0-10% of the year

Duties & Responsibilities

Duties and Responsibilities

ESSENTIAL

·Create and update records and databases with personnel, financial, asset, contact list and other data.

·Preparing utilization reports and presentations, retrieve information when requested.

·Scheduling and coordinating meetings, interviews, events, and other similar activities.

·Ordering, maintaining, and distributing office stationery items.

·Coordinating with various departments like Facility, IT, etc. as and when needed

·Managing inventory of computer hardware, printers etc.

·Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

·Maintaining Engineering library, distribution, and recovery of books

·Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

·Track calendars, appointments of management team and help with meeting set-ups.

·Arrange all facilities & equipment required for various events, meeting, training sessions and maintain assets that are in custody of Engineering team.

·Assist Engineering team members make travel arrangements as and when needed.

·Prepare expenses reports for senior management personnel.

·Provide general support to visitors.

NON-ESSENTIAL

·Demonstrates high level of initiative to accomplish individual objectives assigned as well as team goals.

·Work towards individual goals aligned with department and organizational objectives.

·Comply to organizational HR policies and procedures.

Supervisory Responsibilities

·This position has/does not have direct supervisory responsibilities.

Reporting Relationship

General Manager

Sr. Manager / Dep. Head

Admin Executive

Qualifications

Qualifications

REQUIRED

·Bachelors in Science¿/ Commerce / PGDCA/ BCA

·Professional experience of minimum 2 years as an Administrative Assistant

·Knowledge t in MS Office applications (Word, PowerPoint, Visio, etc)

·Working Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup, hlookup etc.

DESIRED

·Should possess knowledge of Power App, Power BI. Power Automate

·Exemplary planning and time management skills

·Ability to multitask and prioritize daily workload

Knowledge, Skills, Abilities, and Other Characteristics

·Fluent in written and spoken English.

·Good Teamwork & Interpersonal skills

·Flexibility and adaptability

·Ability to show initiative, good judgment, and resourcefulness.

·Able to work independently and interface with multiple stakeholders.