Sr. Admin Executive, Grade I

2 weeks ago

Chandigarh, India Oceaneering Full time

Position Summary

and Location

·In this role, the Admin Execute is responsible to provide administrative support to Engineering Department. They are required to work under minimal to nil supervision on Daily, Weekly and Monthly MIS, Billing and Utilization reports. Your success will be measured by your ability to keep tasks on track, support the functional team, and contribute to the overall efficiency and effectiveness of our operations, directly impacting Oceaneering’s ability to deliver exceptional results to the stakeholders.

·This position is based in Chandigarh / Pune

·This position will require working from the office (full time)

·Ability to travel domestically and overseas up to 0-10% of the year

Duties & Responsibilities

Duties and Responsibilities

ESSENTIAL

·Provide support and maintenance to existing management information systems (MIS).

·Create and update records and databases with personnel, financial, asset, contact list and other data

·Preparing utilization reports and presentations, retrieve information when requested

·Scheduling and coordinating meetings, interviews, events and other similar activities

·Ordering, maintaining and distributing office stationery items

·Coordinating with various departments like Facility, IT, HR, etc as and when needed

·Managing inventory of computer hardware, printers etc.

·Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

·Maintaining Engineering library, distribution and recovery of books

·Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

·Track calendars, appointments of management team and help with meeting set-ups

·Arrange all facilities & equipment required for various events, meeting, training sessions and maintain assets that are in custody of Engineering team

·Assist Engineering team members make travel arrangements as and when needed

·Prepare expenses reports for senior management personnel

·Create work instructions

·Review work performed by other team members

·Guide and mentor other team members

·Provide general support to visitors

NON-ESSENTIAL

·Demonstrates high level of initiative to accomplish individual objectives assigned as well as team goals.

·Work towards individual goals aligned with department and organizational objectives.

·Comply to organizational HR policies and procedures.

Supervisory Responsibilities

·This position has/does not have direct supervisory responsibilities.

Reporting Relationship

Qualifications

Qualifications

·Bachelors in Science/ Commerce / PGDCA/ BCA

·Professional experience of minimum 4 years as an Administrative Assistant

·Proficient in MS Office applications (Word, PowerPoint, Visio, etc.)

·Expert Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, v-lookup, h-lookup etc.

DESIRED

·Should possess knowledge of Power App, Power BI. Power Automate

·Exemplary planning and time management skills

·Ability to multitask and prioritize daily workload.

Knowledge, Skills, Abilities, and Other Characteristics

·Fluent in written and spoken English.

·Good Teamwork & Interpersonal skills

·Flexibility and adaptability

·Ability to show initiative, good judgment, and resourcefulness.

·Able to work independently and interface with multiple stakeholders.

Closing Statement

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

·Almost exclusively indoors during the day and occasionally at night

·Occasional exposure to airborne dust in the workplace.

·Work surface is stable (flat)

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

Career Development

Career Development

In addition, we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future. As well as developing employees in a specific role, we are committed to lifelong learning and ongoing education, including developing people skills and identifying future supervisors and managers. Every month, hundreds of employees are provided training, including HSE awareness, apprenticeships, entry and advanced level technical courses, management development seminars, and leadership and supervisory training.

We have a strong ethos of internal promotion. We can offer long-term employment and career advancement across countries and continents.

Working at Oceaneering means that if you have the ability, drive, and ambition to take charge of your future-you will be supported to do so and the possibilities are endless.

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