SCM and EXIM Coordinator

Job Summary

The Assistant Manager - Supply Chain & EXIM Coordination will be the central point of contact for all logistics and EXIM-related activities. The role requires a candidate with 5-7 years of experience in import and export operations, strong organisational skills, and a deep understanding of international shipping documentation and customs procedures. This individual will be responsible for daily monitoring and coordination to ensure the timely and efficient flow of goods.

Key Responsibilities

• Shipment Management & Coordination:
• Daily monitoring and updates of all import and export shipments.
• Manage booking, nomination, and intimation updates with freight forwarders and shipping lines.
• Provide real-time updates on in-transit shipments, docking, and arrival schedules.
• Coordinate with purchase, PPC (Production Planning & Control), stores, finance, and logistics teams to ensure smooth inbound and outbound operations.
• Documentation & Compliance:
• Oversee all shipping documentation, including Bill of Lading (BL), Import General Manifest (IGM), and other necessary paperwork.
• Ensure all documents are accurate and complete for customs clearance.
• Coordinate with customs brokers to facilitate timely and hassle-free customs clearance.
• Monitor and track all customs-related notifications and regulations.
• Compliance & Risk Management:
• Maintain up-to-date knowledge of EXIM regulations and government notifications.
• Stay informed on Anti-Dumping Duties and other trade remedies that may affect imports.
• Ensure all procedures are followed to prevent delays or penalties.
• Freight Forwarding
• Manage RFQs (Requests for Quotation) for import cargo and logistics services.
• Negotiate freight rates with ocean, air, carriers, ensuring cost-effective and efficient import shipping solutions.
• Evaluate and select freight forwarder based on performance, cost, service level, and compliance.
• Coordinate with suppliers monitor and manage container bookings, vessel schedules as per cargo readiness and production requirement
• Act as the point of contact between Procurement, CHA and Warehouse teams regarding import shipments.
• Track shipments from origin to destination and proactively resolve any delays or disruptions.
• Maintain and update tracking reports to monitor the status of import shipments and ensure timely delivery.
• Review and approve freight invoices, ensuring accuracy and alignment with negotiated rates.
• Reporting & Analysis:
• Generate daily, weekly, and monthly reports on shipment status, costs, and key performance indicators (KPIs).
• Track performance metrics (e.g., cost per container, on-time delivery, detention/demurrage fees) to measure carrier performance. Prepare and present regular reports on import freight spend and savings opportunities.
• Utilize advanced Excel skills for data analysis and reporting.
• Stakeholder Communication:
• Communicate effectively with all internal teams and external partners, including freight forwarders, suppliers, and customs agents.
• Address and resolve any issues or discrepancies related to shipments.

Required Skills and Qualifications

• Bachelor's degree in Logistics, Supply Chain Management, Commerce, or a related field.
• 3-4 years of hands-on experience in import and export operations within a manufacturing environment.
• Proven experience in managing logistics, documentation, and customs clearance.
• In-depth knowledge of EXIM regulations, shipping procedures, and Incoterms.
• Familiarity with documentation such as Bill of Lading (BL) and Import General Manifest (IGM).
• Experience with Anti-Dumping regulations and other trade-related notifications.
• Proficiency in Microsoft Excel is mandatory.
• Excellent coordination, communication, and problem-solving skills.
• Ability to work under pressure and manage multiple tasks simultaneously.