Executive Administrative Assistant

3 days ago

Gurgaon, Haryana, India ReNew Full time

Location: Gurugram, Head Office

Experience: 5+ Years

Key Responsibilities :

1. Calendar, Travel & Expense Management

  • Manage and coordinate complex calendars across time zones
  • Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics
  • Handle expense claims, reimbursement submissions, and budget tracking
  • Ensure accurate and timely record-keeping for audit purposes

2. Meeting & Event Coordination

  • Schedule and coordinate internal and external meetings, including logistics and venue arrangements
  • Prepare agendas, take detailed meeting notes (MOMs), and maintain recordings of virtual meetings
  • Follow up on action items from meetings to ensure timely completion
  • Support the organization of team events, workshops, offsites, and corporate gifting

3. Communication & Documentation

  • Prepare and edit team presentations, decks, event materials, press releases, and manuals
  • Maintain a comprehensive contact database for managers and external stakeholders
  • Manage internal communications and assist with executive correspondence

4. Vendor & Procurement Support

  • Coordinate vendor onboarding and documentation
  • Create and manage Purchase Orders (POs)
  • Follow up on vendor payments and maintain related records
  • Maintain organized documentation for bills, invoices, and procurement activities

Qualifications & Skills:

  • Minimum of 5 years of experience in executive assistance, administration, or operations roles
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.)
  • Strong organizational skills with keen attention to detail
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities and work independently in a fast-paced environment

Preferred Attributes:

  • Prior experience supporting senior leadership or cross-functional teams
  • Exposure to procurement systems and vendor management processes
  • Discretion in handling confidential information
  • High degree of professionalism and interpersonal skills

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