Executive Assistant
3 days ago
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position OverviewSeeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives in a fast-paced commercial real estate environment. This role requires exceptional calendar management skills, discretion, and the ability to anticipate leadership needs while managing multiple priorities.Key ResponsibilitiesCalendar & Schedule ManagementStrategic Calendar Planning: Coordinate complex schedules across multiple time zones, prioritizing high-impact meetings and strategic initiativesMeeting Coordination: Schedule internal/external meetings, client presentations, board meetings, and industry eventsTravel Integration: Seamlessly incorporate travel schedules, allowing for preparation time and time zone adjustmentsConflict Resolution: Proactively identify and resolve scheduling conflicts, proposing alternative solutionsMeeting Preparation: Prepare agendas, briefing materials, and ensure all necessary resources are availableAdministrative ExcellenceCommunication Management: Screen and prioritize emails, calls, and correspondenceDocument Preparation: Create presentations, reports, and executive communicationsExpense Management: Process expense reports and manage budgets for executive activitiesConfidentiality: Handle sensitive information with utmost discretion and professionalismStakeholder CoordinationInternal Liaison: Coordinate with various departments, teams, and regional officesClient Relations: Interact professionally with high-profile clients, investors, and industry partnersBoard Support: Assist with board meeting preparations and follow-up activitiesRequired QualificationsBachelor's degree preferred5+ years of executive assistant experience, preferably in CRE, finance, or professional servicesAdvanced proficiency in calendar management systems (Outlook, Google Calendar)Excellent written and verbal communication skillsStrong attention to detail and organizational abilitiesAbility to work independently and handle confidential informationPreferred SkillsExperience with CRE industry terminology and processesProject management capabilitiesProficiency in presentation software and document management systemsCompensation & BenefitsCompetitive base salary commensurate with experienceComprehensive benefits packageProfessional development opportunitiesFlexible work arrangementsThis role offers the opportunity to work closely with senior leadership while contributing to the success of a leading commercial real estate organization.Location: On-site –Chennai, TNScheduled Weekly Hours:48If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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