Executive Assistant/Office Manager

14 hours ago

Raipur, Chhattisgarh, India Archana Sales Full time ₹ 1,80,000 - ₹ 2,40,000 per year

Job Title: Executive Assistant (EA)

Location: Telebandha, Raipur

Reporting To: Director / Senior Management

Role Overview:

The Executive Assistant (EA) will be responsible for providing comprehensive support to senior management by managing schedules, coordinating meetings, handling communications, and ensuring smooth execution of day-to-day administrative and business tasks. The role requires excellent organizational skills, discretion, and the ability to handle multiple priorities efficiently.

Key Responsibilities:

  • Calendar & Scheduling Management
  • Manage and maintain the executive's calendar.
  • Schedule meetings, appointments, and travel itineraries.
  • Coordinate internal and external meetings.
  • Communication & Correspondence
  • Act as the primary point of contact between the executive and internal/external stakeholders.
  • Draft, review, and manage official communications, emails, and documents.
  • Maintain confidentiality of sensitive information.
  • Administrative Support
  • Prepare meeting agendas, minutes, and reports.
  • Organize files, documents, and records for easy access.
  • Assist in preparing presentations and business reports.
  • Follow-ups & Task Tracking
  • Ensure timely follow-up on pending matters.
  • Track deadlines, commitments, and ensure deliverables are met.
  • Coordinate with team members to close tasks on behalf of the executive.
  • Travel & Event Coordination
  • Arrange travel bookings, visas, and accommodation.
  • Coordinate logistics for business meetings, conferences, and events.
  • Project Assistance
  • Support in execution of business projects and initiatives.
  • Conduct basic research and prepare briefing notes.
  • Liaise with vendors, partners, and other stakeholders as required.

Key Skills & Competencies:

  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking ability.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
  • Attention to detail and high level of accuracy.
  • Ability to work independently with minimal supervision.
  • Discretion in handling confidential information.

Qualifications & Experience:

  • Graduate in any discipline (Business Administration preferred).
  • 2–5 years of experience as an Executive Assistant or in a similar role.
  • Prior experience in managing senior-level executives' schedules and business activities is an advantage.

Job Types: Full-time, Permanent

Pay: ₹15, ₹20,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Internet reimbursement

Work Location: In person

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