Senior Executive Assistant

URGENT HIRING ---- IMMEDIATE JOINERS ARE WELCOME

Company Description:

Evolv Clothing Company, formerly known as ISEX Fashions, has been committed to apparel design and manufacturing since 1975. The company specializes in value-added apparel, with state-of-the-art facilities adhering to stringent social compliance norms. Evolv caters to renowned European and American brands, with an annual production capacity of 1.5 million garments and a turnover of US$ 20 million. Our key strength lies in complete product development and in-house facilities offering advanced design, sampling, and finishing capabilities.

About the Role:

We are seeking a Senior Executive Assistant
who is proactive, tech-savvy, and highly organized to support our executive leadership team across entities. This role goes beyond traditional administrative duties—it's about being a trusted partner who anticipates needs, drives efficiency, and ensures that the executive's time is optimized for impact.

The ideal candidate is detail-oriented, solutions-focused, and able to thrive in a fast-paced, evolving environment.

Key Responsibilities: (Job Location : Perungudi, Chennai)

1.
Executive Calendar & Time Management

·      Proactively manage complex calendars, prioritize meetings, and minimize conflicts.

·      Coordinate high-stakes meetings across time zones, including board meetings and investor calls.

·      Anticipate scheduling needs and build in strategic focus time.

2.
Email & Communication Management

·      Triage executive email inboxes, draft responses, and manage follow-ups.

·      Serve as the executive's gatekeeper—filtering requests and acting as a communication liaison.

·      Draft high-quality correspondence, memos, and reports.

3.
Meeting & Event Preparation

·      Prepare agendas, talking points, and briefing materials for meetings.

·      Attend key meetings when necessary, take notes, and track action items.

·      Coordinate logistics for team offsites, board meetings, and VIP visits.

4.
Travel Management

·      Plan complex, multi-leg domestic and international travel.

·      Manage visas, accommodations, and detailed itineraries.

·      Troubleshoot travel issues in real time.

5.
Project Management & Strategic Support

·      Assist in managing cross-functional projects or strategic initiatives.

·      Track deliverables, deadlines, and key performance metrics.

·      Conduct research and prepare presentations or executive summaries.

6.
Confidential & Financial Administration

·      Handle confidential information (e.g., performance reviews, strategic plans).

·      Manage or support executive expense reports, budget tracking, and vendor payments.

·      Liaise with finance, legal, and HR on sensitive matters.

7.
Leadership & Team Collaboration

·      Serve as a proxy or representative of the executive in certain settings.

·      Foster strong relationships across departments to facilitate smoother operations.

·      Mentor junior administrative staff or manage other assistants.

Required Qualifications:

• 8+ years of relevant experience as a senior executive assistant role
• Exceptional written and verbal communication skills
• Proven ability to manage multiple priorities and deadlines with attention to detail
• Advanced proficiency in Microsoft Office, Google Workspace, and modern productivity tools (e.g., Slack, Notion, Zoom, Asana)
• Comfortable working with ambiguity and taking initiative
• High emotional intelligence and professional discretion
• Bachelor's degree or Higher preferred