Executive Assistant

7 days ago

Thāne, Maharashtra, India Ascend Strategic Finance Partners Full time

Company Description

Our client is an integrated food-service supply chain company, offering 3PL, 4PL,

and sourcing models across India and Indonesia. They serve QSR, HORECA, and institutional customers through world-class logistics, warehousing, and distribution solutions.

Role Description

This role acts as a trusted partner to the MD & CEO providing high-level support in managing business priorities, coordinating with the leadership team, ensuring timely execution of decisions, and driving CEO/MD-led projects. The role demands strong analytical, communication, and coordination skills, with the ability to translate ideas into actionable plans and outcomes.

Responsibilities

Business MIS & Analytics

  • Compile and maintain business MIS reports (daily, weekly, monthly) for the CEO's review.
  • Coordinate with leadership teams to ensure timely submission of updates, KPIs, anddashboards.
  • Support review meetings with data preparation and summary analysis.

Leadership Interface & Project Management

  • Work closely with leadership team members to track and drive cross-functional projects initiated by the MD & CEO.
  • Monitor progress against defined deliverables, highlighting risks or delays proactively.
  • Prepare progress updates, briefing notes, and presentation decks for leadership and board reviews.
  • Act as a bridge between the CEO office and business functions to ensure alignment on strategic priorities.

CEO/MD Projects & Idea Implementation

  • Capture and document ideas, directions, and initiatives shared by the MD & CEO.
  • Conduct background research, benchmarking, and feasibility analysis on identified ideas or business opportunities.
  • Translate concepts into structured project charters and actionable steps with timelines and ownership.
  • Follow through implementation by coordinating with relevant functions.

External Communication & Representation

  • Coordinate interactions with customers, partners, and external stakeholders.
  • Manage correspondence, emails, and calls on behalf of the MD & CEO.
  • Support social media content review and approvals related to the company or leadership messaging.

Executive Support & Coordination

  • Manage daily administrative and operational priorities of the MD & CEO.
  • Prepare and coordinate high-quality presentations, reports, and dashboards.
  • Handle calendar management, meeting scheduling, and logistics for internal and external engagements.
  • Draft, record, and circulate minutes of meetings and follow up on agreed action points.
  • Maintain confidentiality of sensitive and strategic information.

Qualifications & Experience

  • Graduate / Post-graduate in Business Administration, Commerce, or related discipline.
  • 3 - 4 years of relevant experience as an Executive Assistant, Project Coordinator, Business Analyst or in a
  • similar leadership support role
  • Preference will be given to prior experience in logistics or food services businesses.

Skills

  • Excellent written and verbal communication.
  • Proficiency in MS Excel, PowerPoint, and Word.
  • Strong organizational, coordination, and time-management skills.
  • Analytical mindset; ability to prepare reports and summaries for decision-making.
  • Integrity and discretion in handling confidential information.
  • Ability to work under pressure with changing priorities.
  • Problem-solving and interpersonal skills for managing multiple stakeholders.

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