Personal Secretary to Director

5 days ago

Coimbatore, Tamil Nadu, India Magic Myna Pvt Ltd Full time

Job Summary:

The Personal Assistant will provide high-level administrative and operational support to the senior executive(s) of the organisation. This role is pivotal in enabling the executive to focus on strategic priorities by handling a wide range of scheduling, communications, project coordination, and confidential tasks. The incumbent must be proactive, organised, discreet and adaptable.

Key Responsibilities

  • Manage and maintain the executive's calendar: schedule and prioritise meetings, appointments, travel, teleconferences, and events.
  • Serve as the point of contact between the executive, internal teams and external stakeholders; manage email and other communications on the executive's behalf.
  • Plan, coordinate and oversee logistics for business trips, including travel bookings, accommodation, itineraries, expense claims and follow-up.
  • Prepare, review and edit correspondence, reports, presentations, meeting agendas and minutes; ensure accuracy and professional standard.
  • Handle confidential information with discretion and professional integrity. Maintain sound judgment in dealing with sensitive matters.
  • Maintain and organise both physical and digital filing systems, contact databases and records so information is accessible and secure.
  • Assist with project coordination or special initiatives as required: liaise with departments, track progress, highlight issues, prepare summaries.
  • Manage office operations or administrative tasks as needed (for example: ordering supplies, coordinating events, onboarding for key roles) depending on the size of the organisation.
  • Proactively identify ways to optimise the executive's time, improve processes and support strategic goals of the organisation.

Required:

  • Bachelor's degree (or equivalent) in any discipline, or strong analytical and administrative experience.
  • Proven experience (typically 3-5 years or more) in an administrative or executive support role.
  • Excellent verbal and written communication skills.
  • Strong organisational skills, time-management, ability to prioritise and multi-task in a fast-paced environment.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort with technology / productivity tools.
  • Integrity and discretion when handling confidential information.

Interested, please drop your cv to

Job Type: Full-time

Work Location: In person

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