Personal Secretary to MD

6 hours ago

Coimbatore Tamil Nadu India, Tamil Nadu Sanbrix Properties Private Limited Full time
Company Description

Sanbrix Properties is a premier luxury property developer based in Coimbatore with over 10 years of experience in delivering high-quality residential and commercial projects. The company is known for its innovative designs, superior craftsmanship, and strategic vision, creating enduring and inspiring spaces. Sanbrix is dedicated to achieving excellence in every project, ensuring timeless elegance and lasting value. We are committed to crafting distinctive spaces that foster growth and enrich lives.


Role Description

We are looking for a highly organized, discreet, and proactive Personal Secretary to support the Managing Director in day-to-day operations, communication, scheduling, and administrative tasks. The ideal candidate must be professional, well-spoken, and capable of handling confidential information with absolute integrity.

Key Responsibilities

Executive Assistance

  • Manage the MD’s daily schedule, appointments, meetings, and travel arrangements.
  • Coordinate internal and external meetings, prepare agendas, and ensure timely follow-ups.
  • Handle confidential correspondence, emails, calls, and communication on behalf of the MD.

Administrative Support

  • Draft letters, emails, reports, minutes of meetings, and presentations.
  • Maintain organized filing and documentation systems.
  • Track deadlines, tasks, and ensure timely completion of assigned activities.

Office Coordination

  • Liaise with senior management, staff, clients, and vendors as required.
  • Coordinate with departments to ensure smooth flow of information and execution of MD’s directives.
  • Oversee logistics for events, conferences, and official engagements.

Travel & Logistics

  • Plan itineraries, book tickets, accommodation, and manage travel reimbursements.
  • Prepare travel folders, meeting briefs, and follow-up notes.

Confidentiality & Professionalism

  • Maintain high-level confidentiality in all matters involving the MD and the company.
  • Represent the MD professionally in all interactions and communication.

Requirements

  • Bachelor’s degree in any discipline; additional training in office administration/executive assistance is a plus.
  • 2-4 years of experience as a Personal Secretary/Executive Assistant.
  • Excellent communication skills (written & verbal).
  • Strong proficiency in MS Office (Word, Excel, PowerPoint) and digital tools.
  • Exceptional organizational skills, time management, and attention to detail.
  • Ability to multitask, work independently, and manage pressure.
  • Professional appearance and positive attitude.

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