Company Secretary

2 days ago

Coimbatore, Tamil Nadu, India Eswari Global Metal Industries Pvt Ltd Full time ₹ 4,80,000 - ₹ 9,60,000 per year

Full Roles & Responsibilities

1. Secretarial & Statutory Compliance

  • Ensure full compliance with the Companies Act, 2013, SEBI Regulations, Income Tax Act, FEMA, etc. and Secretarial Standards.
  • Organize and manage Board Meetings, Committee Meetings, and Shareholder Meetings (AGM/EGM).
  • Draft agendas, notices, board notes, resolutions, and minutes.
  • Maintain statutory books and registers Register of Members, Directors, Charges, Minutes of Meetings, etc., as required by law.
  • Responsible for the accurate and timely filing of various statutory forms, Handle MCA/ROC filings, annual returns, and event-based filings.
  • Coordinate with stock exchanges for listed-company compliances.
  • Secretarial Audit: Conducting or facilitating the Secretarial Audit to check compliance with the Companies Act, Secretarial Standards, and other applicable laws.
  • Ensure compliance with SEBI LODR, Insider Trading Regulations, and related guidelines.

2. Governance & Advisory

  • Advise the Board and management on corporate governance best practices.
  • Ensure adherence to regulatory guidelines and evolving compliance frameworks.
  • Assist in planning and executing corporate actions like mergers, acquisitions, share allotments, etc.

3. Legal Compliance & Documentation

  • Draft, review, and vet contracts, agreements, MoUs, NDAs, vendor agreements, etc.
  • Maintain and manage legal records and documentation systems.
  • Coordinate and follow up on legal matters with external legal counsel.
  • Ensure contractual compliance and timely renewals.
  • Assist in dispute resolution, notices, and legal correspondence.

4. Systems & Documentation Implementation

  • Develop and implement documentation management systems across departments.
  • Ensure digital record keeping and compliance tracking.
  • Standardize internal processes, checklists, policies, and documentation formats.
  • Improve workflow efficiency through systematic documentation and process automation.

5. Liaison & Coordination

  • Act as key liaison between the company and external bodies:
  • ROC
  • MCA
  • SEBI
  • Stock Exchanges
  • Depositories
  • Auditors (Statutory & Secretarial)
  • Legal Advisors
  • Coordinate with internal teams: finance, HR, operations, and senior management.

6. Reporting & Record Management

  • Prepare compliance reports for management and the Board.
  • Maintain compliance calendars and ensure timely filings.
  • Manage shareholder-related matters and communications.
  • Ensure safe custody and confidentiality of records.

Required Qualifications

  • Mandatory: Qualified Company Secretary (ACS / FCS)
  • Preferred: Work experience in a Public Listed Company
  • Additional qualifications like LLB will be an added advantage

Skills Required

  • Strong knowledge of Company Law, SEBI regulations, Listing compliance
  • Excellent drafting, communication, and documentation skills
  • Ability to design and implement compliance and documentation systems
  • Strong coordination, analytical and organisational skills
  • High ethical standards and integrity

Work Location- Coimbatore

Job Type: Full-time

Pay: From ₹40,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Ability to commute/relocate:

  • Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • What is your salary expectations?

Experience:

  • Public limited company: 3 years (Preferred)

License/Certification:

  • ACS/FCS certifications (Preferred)

Work Location: In person

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