Personal Assistant To the Director

1 day ago

Navi Mumbai, Maharashtra, India Tolia Industries Full time ₹ 2,50,000 - ₹ 5,00,000 per year

Role & responsibilities

  • Welcomes visitors in a warm manner; determine the nature and purpose of visit and directs or escorts them to the specific destination
  • Screening, directing, answering phone calls and distribute correspondence
  • Brings concerns and solutions to the attention of the Director as needed
  • Schedules meetings for the Director on a daily basis.
  • Maintains the readiness and the calendars of all the meeting rooms
  • Manage email & type correspondences
  • Anticipate the needs and address issues before they arise
  • Collaborate with various staff, multiple departments, and other executive assistants on a daily basis on behalf of the executive, and when working on and completing assigned projects
  • Develop and maintain a filing system; organize, maintain and keep the files ready
  • Researches, develops and implements action items under the direction of the Director in order to complete projects and accomplish Company goals
  • Attends meetings in order to record minutes; compiles, transcribes, and distributes minutes of meetings
  • Maintain client details and related events i.e. invitations and wishes on behalf of director or reminder to director.
  • Daily follow up with various members of the team
  • Act as a point of contact between the Director and the Client
  • Formatting information for internal and external memos, emails, presentations, reports
  • Handling requests and queries appropriately
  • Managing information flow in a timely and accurate manner and sending reminders
  • Preparing facilities for scheduled events and arranging refreshments, if required
  • Preparing Itinerary, making travel and accommodation arrangements
  • Reporting directly to the Director
  • Supporting the day to day work of the Director
  • Maintain discretion and confidentiality
  • Developing and maintaining professional communications with all the department heads
  • Exhibition registrations
  • Calendar and Diary management
  • Ensuring reports are being submitted to the Director as per Report Calendar

Preferred candidate profile

  • IT Skill (Computer operating skill)
  • Strong organization skills, ability to manage multiple tasks simultaneously.
  • Analytical and problem-solving abilities with keen attention to detail.
  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
  • Troubleshooting & problem solving technique knowledge
  • Strong team building, decision-making and people management
  • Working knowledge of office equipment, like printers and fax machines
  • Punctual with good attendance history.
  • Task Management and Follow up
  • Reasonable typing speed
  • Good spoken and written English
  • Good reading and writing Hindi
  • Knowing Marathi would be beneficial

  • Personal Assistant

    2 weeks ago

    Navi Mumbai, Maharashtra, India Soar Impex llp Full time ₹ 1,80,000 - ₹ 3,00,000 per year

    Job Title: Personal Assistant to Managing DirectorLocation: SanpadaEmployment Type: Full-timeAbout the RoleWe are looking for a highly organized and proactive Personal Assistant to support our Managing Director. The ideal candidate will be resourceful, detail-oriented, and capable of handling confidential information while ensuring smooth day-to-day...

  • Personal Assistant to Executive Director

    1 day ago

    Mumbai, Maharashtra, India Aviyana Ventures Pvt Ltd Full time ₹ 4,80,000 - ₹ 14,40,000 per year

    As a Personal Assistant to the Director, you will play a crucial role in providing high-level administrative support to the Director for the smooth day-to-day operations of the organization. Your responsibilities will include: - Managing the Director's calendar, appointments, and meetings - Coordinating travel arrangements and preparing reports and...

  • Personal Assistant to Director

    2 weeks ago

    Mumbai, Maharashtra, India amal embroideries Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    Company DescriptionAmal Embroideries is a leading hand embroidery studio with locations in Mumbai, Rome, and Paris. We specialize in creating intricate and exquisite embroidered pieces for luxury fashion brands, architects, and artists. Committed to sustainable and ethical practices, Amal supports a positive work environment for our team of over 800 skilled...

  • Personal Assistant

    1 week ago

    Navi Mumbai, Maharashtra, India Vashi Integrated Solutions Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role OverviewWe are seeking a highly organized and discreet Personal Assistant / Secretary to provide comprehensive support to the Director. The role demands exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a professional and efficient manner. The ideal candidate will serve as a reliable point of...

  • Personal Assistant to Director(0 to 4 years exp only)

    2 weeks ago

    Navi Mumbai, Maharashtra, India Specialityvalve Full time ₹ 30,00,000 - ₹ 60,00,000 per year

    Company DescriptionSpecialty Valves, based in Coimbatore, India, is a leading and top-rated valve manufacturing firm operating since 2013. We manufacture high-quality industrial valves and are a trusted supplier of various types of valves, including those in high demand. Our service focuses on providing customized valve designs and production to meet our...

  • Personal Assistant to Director(0 to 4 years exp only)

    2 weeks ago

    Navi Mumbai, Maharashtra, India SVR Global LLC Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionSVR Global LLC puts a strong emphasis on customer satisfaction, focusing on marketing, sales, and logistic solutions to improve manufacturers' business. The company boasts a team of experienced engineers and in-house QC engineers who ensure top-notch technical support and quality control. SVR Global specializes in the production of...

  • Personal Assistant

    2 weeks ago

    Mumbai, Maharashtra, India Zeev Hr Full time ₹ 4,80,000 per year

    Position: Personal assistantJob location. Wadala ( Mumbai )Job Responsibilities:Coordinate and manage the director's calendar, including scheduling appointments, meetings, and personal commitments.Prepare and organize documents, presentations, and reports, ensuring accuracy and professionalism.Act as a primary point of contact for the director, managing...

  • Executive Personal Assistant

    2 days ago

    Navi Mumbai, Maharashtra, India, Maharashtra Alp Consulting Ltd. Full time

    Job Profile – Personal Attendant (PA) to DirectorPosition Title:Personal Executive (PE)Location:Navi Mumbai, MaharashtraReporting To - DirectorKey Responsibilities1. Communication & Correspondence· Draft, review, and manage official emails, letters, and notices on behalf of the Director.· Maintain communication with clients, government offices, vendors,...

  • Personal Assistant

    1 day ago

    Mumbai, Maharashtra, India Spacegtech Pvt ltd Full time ₹ 5,50,000 - ₹ 7,50,000 per year

    Company DescriptionSpacegtech Pvt Ltd is a leading IT business solution provider founded in 2013 by Raj Patel, the founder and managing director. The company delivers services across various industries, leveraging a deep understanding of social, mobile, analytics, and cloud (SMAC) to deliver integrated digital solutions. Spacegtech aims to become a globally...

  • Executive Assistant to Director

    7 days ago

    Mumbai, Maharashtra, India People Human Resource Development Foundation Full time ₹ 4,00,000 - ₹ 5,00,000 per year

    Executive Assistant to Director - Real Estate & Hospitality IndustryJob Title:Executive Assistant to DirectorLocation:MumbaiReports To:Director / Managing DirectorJob Purpose:To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special...