Personal Assistant To the Director

9 hours ago

Navi Mumbai, Maharashtra, India Tolia Industries Full time ₹ 2,50,000 - ₹ 5,00,000 per year

Role & responsibilities

  • Welcomes visitors in a warm manner; determine the nature and purpose of visit and directs or escorts them to the specific destination
  • Screening, directing, answering phone calls and distribute correspondence
  • Brings concerns and solutions to the attention of the Director as needed
  • Schedules meetings for the Director on a daily basis.
  • Maintains the readiness and the calendars of all the meeting rooms
  • Manage email & type correspondences
  • Anticipate the needs and address issues before they arise
  • Collaborate with various staff, multiple departments, and other executive assistants on a daily basis on behalf of the executive, and when working on and completing assigned projects
  • Develop and maintain a filing system; organize, maintain and keep the files ready
  • Researches, develops and implements action items under the direction of the Director in order to complete projects and accomplish Company goals
  • Attends meetings in order to record minutes; compiles, transcribes, and distributes minutes of meetings
  • Maintain client details and related events i.e. invitations and wishes on behalf of director or reminder to director.
  • Daily follow up with various members of the team
  • Act as a point of contact between the Director and the Client
  • Formatting information for internal and external memos, emails, presentations, reports
  • Handling requests and queries appropriately
  • Managing information flow in a timely and accurate manner and sending reminders
  • Preparing facilities for scheduled events and arranging refreshments, if required
  • Preparing Itinerary, making travel and accommodation arrangements
  • Reporting directly to the Director
  • Supporting the day to day work of the Director
  • Maintain discretion and confidentiality
  • Developing and maintaining professional communications with all the department heads
  • Exhibition registrations
  • Calendar and Diary management
  • Ensuring reports are being submitted to the Director as per Report Calendar

Preferred candidate profile

  • IT Skill (Computer operating skill)
  • Strong organization skills, ability to manage multiple tasks simultaneously.
  • Analytical and problem-solving abilities with keen attention to detail.
  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
  • Troubleshooting & problem solving technique knowledge
  • Strong team building, decision-making and people management
  • Working knowledge of office equipment, like printers and fax machines
  • Punctual with good attendance history.
  • Task Management and Follow up
  • Reasonable typing speed
  • Good spoken and written English
  • Good reading and writing Hindi
  • Knowing Marathi would be beneficial

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