Executive Assistant For CEO

About the Role

We are seeking executive assistant to the CEO/Partner who manages a high-performing consulting firm that advises clients across the transaction lifecycle. You'll be working closely for the firm with a team of dynamic professionals and cross-functional experts in a collaborative environment.

Our client is seeking an accomplished Executive Assistant to provide comprehensive support to one of our Partners/CEO. This role requires a proactive, detail-oriented professional who thrives in a dynamic advisory environment, anticipates needs before they arise, and operates with utmost discretion. You will act as the Partners strategic right handensuring seamless coordination across calendars, communications, and projects while representing Aeka with professionalism and poise.

Key Responsibilities

Calendar & Schedule Management

• Manage complex and dynamic calendars with multiple time zones and competing priorities.
• Anticipate scheduling conflicts, propose solutions, and maintain optimal time allocation.
• Prepare detailed briefing materials, agendas, and supporting documents ahead of meetings.
• Ensure time is aligned with key strategic and client priorities.

Communication & Correspondence

• Serve as the first point of contact for internal and external stakeholders.
• Draft, proofread, and manage correspondence on behalf of the Partner.
• Screen and prioritize communications, ensuring timely and appropriate responses.
• Build and maintain relationships with clients, board members, and senior leadership.

Travel & Logistics

• Coordinate end-to-end domestic and international travel.
• Prepare comprehensive itineraries and contingency plans.
• Manage expense reports, visa processes, and reimbursements with accuracy.

Project & Meeting Support

• Prepare decks, materials, and background notes for meetings and client presentations.
• Record meeting minutes, track action items, and ensure timely follow-up.
• Organize logistics for internal events, client sessions, and firm offsites.
• Assist in managing key projects and special initiatives for the Partner.

Administrative & Operational Support

• Maintain organized digital and physical filing systems with strict confidentiality.
• Handle invoices, budgets, and other administrative records efficiently.
• Liaise with finance, operations, and HR teams on behalf of the Partner.
• Continuously streamline administrative processes for greater efficiency.

Required Qualifications

Experience & Background

• Minimum 2-3 years of experience supporting senior executives, ideally in consulting, advisory, or financial services.
• Bachelors degree preferred.
• Proven ability to thrive in high-pressure, fast-paced environments.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with CRM systems and virtual meeting tools (Zoom, Teams, etc.).
• Strong aptitude for learning and using new technologies and tools.

Core Competencies

• Excellent organizational and multitasking skills.
• Strong written and verbal communication with impeccable attention to detail.
• High emotional intelligence, professionalism, and discretion.
• Proactive mindset with strong problem-solving abilities.
• Calm, resourceful, and adaptable under pressure.

What Sets You Apart

• Prior experience in professional services or advisory environments.
• Ability to build trust-based relationships quickly across senior stakeholder groups.
• Strategic thinking coupled with flawless execution.
• A natural curiosity and desire to understand the broader business context.
• Professional presence and composure in all interactions.

What We Offer

• Direct exposure to strategic decision-making at Partner level.
• Opportunities for professional growth and learning in a collaborative environment.
• Competitive compensation and benefits.
• A culture that values initiative, excellence, and continuous improvement.