Assistant Executive To CEO

10 hours ago

Bengaluru, Karnataka, India Kayess Square Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title: Executive Assistant

Location: Bangalore (Near Lalbagh Metro Station)

Reports to: CEO

Experience: 2-4 years

Employment Type: Full-time

Role Overview:

We are looking for a proactive and detail-oriented Executive Assistant to support our CEO.

This dynamic role involves preparing client proposals, tracking and following up on

collections, and managing the CEOs calendar, meetings, and priorities.

Key Responsibilities:

1. Proposal Management:

- Draft, format, and send client proposals based on inputs from relevant teams.

- Maintain a proposal tracker and ensure timely follow-ups.

- Customize templates and pitch decks as needed for new clients.

2. Customer Collections Follow-up:

- Maintain a tracker for outstanding payments.

- Communicate with clients for payment reminders in a professional and timely

manner.

- Coordinate with the finance team to reconcile payments and raise alerts for delays.

3. CEO Calendar & Coordination:

- Manage and update the CEOs calendar, appointments, and meeting schedules.

- Prioritize and organize meetings based on urgency and business need.

- Coordinate travel, logistics, and meeting preparation documents as required.

Key Skills & Qualifications:

- Bachelors degree in Business Administration or related field.

- 2-4 years of experience in a similar coordination or executive assistant role.

- Strong written and verbal communication skills.

- Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace.

- Highly organized with the ability to multitask and manage time efficiently.

- Prior experience in customer communications or finance follow-ups is a plus.

Why Join Us:

- Opportunity to work closely with leadership in a fast-paced, growing environment.

- Gain cross-functional exposure across operations, finance, and client servicing.

- Make a direct impact on company outcomes and efficiency.

Let me know if you'd like to tailor this for a specific industry, seniority level, or company tone (corporate, casual, startup).

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