Executive Assistant to Managing Director

1 week ago

Pune, Maharashtra, India Maestro Realtek Full time

1. Executive Support to MD-


• Manage the MDs calendar, schedule meetings, and handle appointment coordination.


• Draft, review, and manage emails, letters, and communications on behalf of the MD.


• Prepare presentations, reports, and business documents as required.


• Maintain confidentiality and handle sensitive information responsibly.


• Act as a point of contact between the MD and internal/external stakeholders.


• Coordinate meetings, prepare agenda, and document minutes with timely follow-ups.


• Track progress on tasks assigned by the MD to various departments.

2. Administrative Management-


• Oversee office administration activities and ensure smooth day-to-day functioning.


• Manage travel itineraries, hotel bookings, and logistics for the MD and leadership team.


• Handle vendor coordination for office supplies, facilities, and services.


• Ensure proper documentation, filing, and record management.


• Monitor office maintenance and housekeeping to ensure a professional work environment.


• Supervise admin staff (receptionist, housekeeping, office boy, etc.), if applicable.

3. Coordination & Communication-


• Liaise with department heads on behalf of the MD for updates, reports, and follow-ups.


• Facilitate effective communication between the MD and employees.


• Maintain professional relationships with external partners, clients, and visitors.

4. Project & Task Monitoring-


• Assist the MD in ongoing projects by coordinating deadlines and deliverables.


• Prepare progress reports, MIS summaries, and follow-up trackers.


• Support in planning events, internal meetings, off-sites, and special initiatives.

Required Skills & Competencies:-


• Excellent verbal and written communication skills.


• Strong organizational, multitasking, and time management ability.


• High-level proficiency in MS Office (Excel, Word, PowerPoint).


• Professional conduct, integrity, and strong confidentiality.

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