Secretary to CEO

4 days ago

Guindy Chennai Tamil Nadu, India Hallmark Foundations Ltd Full time ₹ 25,000 - ₹ 35,000 per year

Job description:

Established Public Limited Company based in Guindy, Chennai requires Secretary reporting directly to CEO to provide high-level executive and administrative support to ensure efficient management of day-to-day operations, communication, coordination across departments and to take dictations. The role requires discretion, professionalism, and the ability to handle confidential information while managing multiple priorities in a fast-paced, technology-driven environment.

Key Responsibilities:

Executive Support:

  • Manage CEO's calendar, schedule meetings, priorities, appointments, travel arrangements, etc.
  • Prepare meeting agendas, presentations, and briefing materials for internal external meetings, etc.
  • Draft correspondence, reports, Minutes of Meetings and official communications on behalf of the CEO.
  • Maintain confidentiality of sensitive company and project information

Office & Administrative Coordination:

  • Oversee day-to-day executive office operations and ensure seamless workflow.
  • Handle incoming calls, emails, and correspondence; prioritize and respond as appropriate.
  • Monitor filing systems, documentation, and record keeping — both digital and physical.

Communication & Liaison:

  • Act as a point of contact between the CEO and internal teams, government agencies, clients, and Vendors.
  • Draft and review business communications, meeting notes, action point summaries, etc.
  • Ensure timely dissemination and follow-up of CEO decisions across departments.

Qualifications:

  • Education: Graduate/Postgraduate. Fluent in English language.
  • Experience: 5–10 years of experience in secretarial roles, preferably supporting senior leadership and management sectors.
  • Technical Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint,).
  • Soft Skills:
  • Excellent communication and interpersonal skills.
  • Strong organizational and time-management abilities.
  • High level of discretion, integrity, and professionalism.
  • Ability to multitask and work under pressure with minimal supervision.

Key Attributes:

  • Proactive, dependable, sincere and resourceful.
  • Strong attention to detail and follow-through.
  • Comfortable interacting with Senior Managers, Vendors, and Government officials.
  • Ability to anticipate needs and manage priorities effectively.

Salary:

· Commensurate with experience and qualifications

· Range: Rs 25,000/- to 35,000/-

Benefits:

  • Cell phone reimbursement
  • Conveyance
  • Health insurance
  • Performance-based incentives

Job Type: Full-time

Pay: ₹25, ₹35,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Commuter assistance
  • Health insurance
  • Paid time off

Education:

  • Bachelor's (Required)

Experience:

  • Secretarial work: 5 years (Required)

Location:

  • Guindy, Chennai, Tamil Nadu (Preferred)

Work Location: In person

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