Tendering Executive
2 weeks ago
Job Description – Tendering Executive (with Govt. Portal Monitoring)
Position: Tendering Executive
Location: Khar West, Mumbai, India
Reports to: Proposals / Tendering Manager
Role Objective
To manage the end-to-end tendering process, including searching, screening, preparing, and submitting bids on government/e-procurement portals (GeM, DefProc, PSU portals, EPC portals), and supporting the proposals team with compliance and documentation.
Key Responsibilities1. Tender Identification & Monitoring
- Regularly search and track tenders on:
- GeM (Government e-Marketplace)
- DefProc (Defence Procurement portal)
- PSU e-tender portals (HAL, BHEL, IOCL, ONGC, etc.)
- EPC client portals (L&T, Tata Projects, Adani, etc.)
- Filter and shortlist tenders relevant to fabrication, skids, coatings, defence systems, EPC supplies.
- Maintain a live tracker of upcoming, active, and closed tenders.
Alert management on new tenders with summary of scope, deadlines, and eligibility.
Tender Review & Compliance
Review eligibility criteria (financials, vendor registration, certifications).
- Prepare compliance checklists & risk notes for management.
Gather supporting documents (ISO, ASME, MSME, PAN/GST, past orders).
Vendor & Internal Coordination
Float inquiries to vendors for major bought-out items.
- Compile and compare vendor quotations.
Coordinate with design/engineering team for technical bid inputs.
Bid Preparation & Submission
Prepare technical & commercial offers in prescribed formats.
- Upload bids on GeM, DefProc, and other portals, ensuring all annexures are correct.
Track clarifications, corrigenda, and amendments on portals.
Post-Bid Support
Monitor portal for result declarations.
- Assist in negotiation, price justification, and reverse auctions (GeM).
- Maintain tender status database (won, lost, under evaluation).
Qualifications & Skills
- Graduate in Engineering / Commerce / Supply Chain / Business Administration.
- 2–5 years' experience in tendering / bid management, preferably with exposure to Govt. portals (GeM, DefProc, e-Tendering).
- Proficient in MS Office / Google Sheets for trackers and compliance matrices.
- Comfortable with digital submissions, DSC tokens, e-tender portals.
- Good communication (English/Hindi), detail-oriented, deadline-driven.
Competencies
- Strong grasp of government procurement workflows.
- Ability to spot opportunities quickly and filter non-relevant tenders.
- Accuracy in bid documentation and portal uploads.
- Good follow-up skills with vendors and internal teams.
Job Type: Full-time
Pay: ₹20, ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
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