Tendering Executive

2 weeks ago

Khar Danda Mumbai Maharashtra, India John Galt International Full time

Job Description - Tendering Executive (with Govt. Portal Monitoring)

**Position**: Tendering Executive
**Location**: Khar West, Mumbai, India
**Reports to**: Proposals / Tendering Manager

**Role Objective**

To manage the **end-to-end tendering process**, including **searching, screening, preparing, and submitting bids** on government/e-procurement portals (GeM, DefProc, PSU portals, EPC portals), and supporting the proposals team with compliance and documentation.

**Key Responsibilities**1. Tender Identification & Monitoring
- Regularly **search and track tenders** on:

- **GeM (Government e-Marketplace)**:

- **DefProc (Defence Procurement portal)**:

- PSU e-tender portals (HAL, BHEL, IOCL, ONGC, etc.)
- EPC client portals (L&T, Tata Projects, Adani, etc.)
- Filter and shortlist tenders relevant to **fabrication, skids, coatings, defence systems, EPC supplies**.
- Maintain a **live tracker** of upcoming, active, and closed tenders.
- Alert management on new tenders with **summary of scope, deadlines, and eligibility**.

2. Tender Review & Compliance
- Review eligibility criteria (financials, vendor registration, certifications).
- Prepare compliance checklists & risk notes for management.
- Gather supporting documents (ISO, ASME, MSME, PAN/GST, past orders).

3. Vendor & Internal Coordination
- Float inquiries to vendors for major bought-out items.
- Compile and compare vendor quotations.
- Coordinate with design/engineering team for technical bid inputs.

4. Bid Preparation & Submission
- Prepare technical & commercial offers in prescribed formats.
- Upload bids on GeM, DefProc, and other portals, ensuring all annexures are correct.
- Track clarifications, corrigenda, and amendments on portals.

5. Post-Bid Support
- Monitor portal for result declarations.
- Assist in negotiation, price justification, and reverse auctions (GeM).
- Maintain **tender status database** (won, lost, under evaluation).

**Qualifications & Skills**
- Graduate in Engineering / Commerce / Supply Chain / Business Administration.
- **2-5 years’ experience** in tendering / bid management, preferably with exposure to **Govt. portals (GeM, DefProc, e-Tendering)**.
- Proficient in **MS Office / Google Sheets** for trackers and compliance matrices.
- Comfortable with **digital submissions, DSC tokens, e-tender portals**.
- Good communication (English/Hindi), detail-oriented, deadline-driven.

**Competencies**
- Strong grasp of **government procurement workflows**.
- Ability to **spot opportunities quickly** and filter non-relevant tenders.
- Accuracy in bid documentation and portal uploads.
- Good follow-up skills with vendors and internal teams.

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

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