Executive

4 days ago

Mumbai, Maharashtra, India Avaada Full time ₹ 2,50,000 - ₹ 7,50,000 per year

Job Description

Role- Front Office Executive

Location- Mumbai

Employment type- On Contract

Role & responsibilities:

Front Desk Management

  • Greet and welcome visitors and guests in a courteous and professional manner.
  • Maintain the reception area, ensuring it is clean and well-presented at all times.
  • Handle incoming calls, route them to the appropriate departments, and take messages as needed.

Visitor and Guest Coordination

  • Maintain a visitor logbook and ensure all visitors are issued visitor passes.
  • Coordinate with internal teams for meetings, refreshments, and guest requirements.
  • Arrange travel, accommodation, and local transport for guests or company officials, if required.

Administrative Support

  • Manage incoming and outgoing mail/courier and maintain proper tracking records.
  • Handle front office supplies and ensure timely requisition of consumables.
  • Support the HR/Admin team in coordination during events, interviews, or onboarding.

Security & Protocols

  • Coordinate with security for visitor verification and employee access.
  • Follow standard operating procedures (SOPs) for handling emergencies, fire drills, and safety protocols.

Communication & Coordination

  • Send emails, meeting invites, and internal communication when required.
  • Liaise with vendors (office boys, pantry, housekeeping) to ensure seamless operations.

Preferred candidate profile

  • Excellent verbal and written communication
  • Polite, professional, and well-groomed
  • Ability to multitask and remain calm under pressure
  • Basic knowledge of MS Office (Word, Excel, Outlook)

  • Strong interpersonal and coordination skills

  • Female candidates preferred (if company policy or specific requirement)

  • Fluent in English, Hindi, and local language
  • Prior experience in a corporate, hospitality, or industrial front office setup

Job Snapshot

Updated Date

Job ID

AvaadaJob1140

Department

Administration

Location

Mumbai, Maharashtra, India

Experience

5 - 10 Years

Employee Type

Consultant

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